USA Benefits & Payroll Administrator

Appdirect
Montreal
Workplace: OnsiteFull timeCAD 75,000 - 95,000 annuallyFunction: Administration & Executive AssistanceEducation: high_schoolSkills: ["Meticulous","Proactive","Ownership","Confidentiality","Communication"]

Own full-cycle US payroll and benefits administration for multiple entities, ensuring accurate, on-time processing, year-end W-2 activities, and ongoing payroll tax compliance. Manage benefits enrollment through life events and open enrollment, partnering with brokers, carriers, and TPA vendors. Administer leaves of absence under FMLA, ADA, and state-specific requirements, maintain confidential records in HRIS/case systems, and drive process improvements through automation and SOPs.

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FursaFursa
Appdirect
Appdirect
11 hours ago

USA Benefits & Payroll Administrator

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Last checked: 8 hours agoStatus: Live

Job Summary

Own full-cycle US payroll and benefits administration for multiple entities, ensuring accurate, on-time processing, year-end W-2 activities, and ongoing payroll tax compliance. Manage benefits enrollment through life events and open enrollment, partnering with brokers, carriers, and TPA vendors. Administer leaves of absence under FMLA, ADA, and state-specific requirements, maintain confidential records in HRIS/case systems, and drive process improvements through automation and SOPs.
Location: Montreal
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Process and manage end-to-end payroll for multiple US-based entities, including regular, off-cycle, and ad hoc payroll runs, and ensure correct wages, deductions, garnishments, and tax withholdings.
  • •Administer US employee benefit programs end-to-end, including enrollment, changes, terminations, COBRA, QMCSO, qualifying life events, and annual open enrollment planning and reconciliation.
  • •Manage leaves of absence by tracking eligibility and documentation requirements under FMLA, ADA, and state-specific leave laws, coordinating pay/benefits continuation and return-to-work steps.
  • •Ensure compliance and reporting for payroll and benefits, staying current on regulations and generating payroll/benefits reports for audits and leadership decisions.
  • •Streamline payroll and benefits processes through automation, maintain process documentation/SOPs, and partner with Finance, Legal, and People Operations on compensation, benefits, and compliance matters.

Pay and Benefits

Salary: CAD 75,000 - 95,000 annually

Key Requirements

  • •3–5+ years of hands-on US payroll processing and benefits administration experience in a multi-state, multi-entity environment.
  • •Strong knowledge of federal and state payroll tax regulations and benefits compliance, including ERISA, ACA, COBRA, FMLA, and 401(k) administration.
  • •Experience using HRIS and payroll platforms such as ADP, Paylocity, Gusto, Rippling, or similar.
  • •Advanced Excel or Google Sheets skills, including VLOOKUPs, pivot tables, and data reconciliation.
  • •Ability to handle sensitive compensation and personal data with high discretion and integrity, plus clear communication with stakeholders.
Education:High School in Human Resources, Business Administration, Finance, Accounting, or related field
Skills:MeticulousProactiveOwnershipConfidentialityCommunication
Certifications:FPCCPPCEBS
Tech Stack:ADPPaylocityGustoRipplingHRISExcelGoogle Sheets

Company Brief

Appdirect
Provides a cloud commerce platform enabling businesses and service providers to sell, distribute, and manage subscriptions, digital services, and third-party applications through marketplaces and billing/commerce tools.
Industry: Enterprise Software
Company Size: Large (251 to 1,000 employees)
Growth: Established Company
Funding: Series D
Headquarters: San Francisco, United States
Founded: 2009
WebsiteLinkedIn