Executive Assistant, R&D

Databricks
Belgrade
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 5+ yearsEducation: bachelorsSkills: ["Discretion","Judgment","Communication","Relationship management","Adaptability"]

Support R&D Vice Presidents and additional R&D leaders in a multi-executive Executive Assistant role based in Belgrade. Own complex multi-time-zone calendar management, coordinate cross-team scheduling, and support engineering planning cycles, QBRs, and milestone syncs. Manage end-to-end expense and travel processes, maintain accurate meeting/event records, and prepare executive briefing materials and agendas. Partner with site operations on events and provide coverage for other assistants when needed.

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FursaFursa
Databricks
Databricks
3 days ago

Executive Assistant, R&D

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Source: Company careers pageValidated by: Fursa AI
Last checked: 11 hours agoStatus: Live

Job Summary

Support R&D Vice Presidents and additional R&D leaders in a multi-executive Executive Assistant role based in Belgrade. Own complex multi-time-zone calendar management, coordinate cross-team scheduling, and support engineering planning cycles, QBRs, and milestone syncs. Manage end-to-end expense and travel processes, maintain accurate meeting/event records, and prepare executive briefing materials and agendas. Partner with site operations on events and provide coverage for other assistants when needed.
Location: Belgrade
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Proactively manage and optimize complex multi-time-zone calendars for R&D Vice Presidents and leaders, anticipating conflicts.
  • •Coordinate scheduling across multiple teams and organizations to ensure seamless collaboration.
  • •Support engineering planning cycles, quarterly business reviews, and cross-team syncs during key milestones.
  • •Own end-to-end expense and travel processes, ensuring compliance and identifying opportunities to streamline recurring workflows.
  • •Prepare executive briefing materials, agendas, and follow-up documentation; drive action item tracking and meeting cadence management.
Travel: Low travel

Key Requirements

  • •5+ years of executive administrative experience in a global technology or software organization.
  • •Advanced calendar management skills with Gmail and Google Calendar, supporting multiple executives across time zones.
  • •Demonstrated ability to exercise sound judgment and make independent decisions in ambiguous situations.
  • •Strong communication and relationship management skills, including C1 English proficiency.
  • •Experience planning and executing meetings, events, and travel logistics with budget management, vendor coordination, and high-volume scheduling.
Experience:5+ yearsTechnologySoftware
Education:Bachelor's
Skills:DiscretionJudgmentCommunicationRelationship managementAdaptability
Languages:English
Tech Stack:GmailGoogle CalendarAI tools

Company Brief

Databricks
Provides a unified data analytics platform powered by Apache Spark to simplify building, deploying, and scaling data engineering, data science, and machine learning workloads for enterprises.
Industry: Data Infrastructure
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Scaleup
Valuation: Unicorn (USD 1B+)
Funding: Series E+
Headquarters: San Francisco, United States
Founded: 2013
WebsiteLinkedIn