Document Controller

Wood
Irvine
Workplace: OnsiteFull timeFunction: Finance & AccountingSkills: ["Excellent organisational skills","Effective communication","Interpersonal skills","Strong team player","Attention to detail"]

Manage document control activities for large-scale EPCm projects at a client site in Irvine. You will administer EDMS access, support EDMS and document control procedures, perform quality checks, import and file project documentation, manage workflows and client transmissions, and ensure accurate archiving of hard-copy and electronic records. You’ll also coordinate facility drawing updates, handle information requests, run document control reports, and continuously improve document management processes using tools like SharePoint and Power Automate.

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Wood
Wood
3 days ago

Document Controller

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 4 hours agoStatus: Live

Job Summary

Manage document control activities for large-scale EPCm projects at a client site in Irvine. You will administer EDMS access, support EDMS and document control procedures, perform quality checks, import and file project documentation, manage workflows and client transmissions, and ensure accurate archiving of hard-copy and electronic records. You’ll also coordinate facility drawing updates, handle information requests, run document control reports, and continuously improve document management processes using tools like SharePoint and Power Automate.
Location: Irvine
Workplace: Onsite
Employment Type: Full time
Job Function: Finance & Accounting

Key Responsibilities

  • •Manage EDMS access by creating user accounts, supporting user access, and maintaining up-to-date access lists
  • •Serve as a subject matter expert for EDMS queries and document control procedures, including providing regular training
  • •Perform quality checks to ensure document formats meet company and client requirements before issuing or storing
  • •Upload and manage project documentation in EDMS, including registering workflows for internal, supplier, third-party, and client documents
  • •Oversee archiving of project records in hard copy and electronic formats, ensuring proper identification, indexing, transfer, storage, protection, retrieval, retention, and disposition

Pay and Benefits

Perks:Paid LeavePensionHealth InsuranceLife Insurance

Key Requirements

  • •Knowledge of MS Office
  • •Knowledge of SharePoint, Documentum, FusionLive, Smartplant or similar EDMS tools
  • •Knowledge of Adobe
  • •Communication skills in both written and verbal forms
  • •Skills in word processing, spreadsheets, database applications, and Electronic Document Management Systems (EDMS)
Skills:Excellent organisational skillsEffective communicationInterpersonal skillsStrong team playerAttention to detail
Tech Stack:MS OfficeSharePointDocumentumFusionLiveSmartplantEDMSAdobePower AutomatePower Automate & FlowsPower BISmartPlant Engineering Content Management SystemMicrosoft TeamsFilesharesElectronic Document Management SystemsSpreadsheetsDatabase applicationsWord processing

Company Brief

Wood
Provides engineering, project delivery and technical consultancy services across energy, built environment and industrial sectors, delivering integrated solutions for oil & gas, renewables, infrastructure and environmental projects worldwide.
Industry: Consulting
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Aberdeen, United Kingdom
Founded: 1982
WebsiteLinkedIn