Office Manager, San Francisco

Apollo.io
San Francisco
Workplace: OnsiteFull timeUSD 113,000 - 140,000 annuallyFunction: Administration & Executive AssistanceSkills: ["Organization","Time management","Communication","Follow-through","Service mindset"]

Own day-to-day operations for Apollo’s new San Francisco office, keeping the space safe, welcoming, and productive. Partner with the Chief of Staff on office policies, vendor and facility management, inventory, and onboarding logistics. Support workplace experience through visitor check-in, badge/access administration, and communal space readiness. Assist with safety procedures, emergency materials, and incident escalation while collaborating with IT and People teams as the company scales.

Loading

Loading job details...

Preparing the role view and application actions.

FursaFursa
Apollo.io
Apollo.io
16 hours ago

Office Manager, San Francisco

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 2 hours agoStatus: Live

Job Summary

Own day-to-day operations for Apollo’s new San Francisco office, keeping the space safe, welcoming, and productive. Partner with the Chief of Staff on office policies, vendor and facility management, inventory, and onboarding logistics. Support workplace experience through visitor check-in, badge/access administration, and communal space readiness. Assist with safety procedures, emergency materials, and incident escalation while collaborating with IT and People teams as the company scales.
Location: San Francisco
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Support day-to-day office operations to keep the space safe, welcoming, and productive.
  • •Coordinate office policies, logistics, and company initiatives with the Chief of Staff.
  • •Manage vendors and facilities end to end, including maintenance, cleaning, supplies, and invoice/quote collection.
  • •Own workplace experience: visitor greeting and check-in, badge/access administration, and onsite onboarding logistics with IT and People Ops.
  • •Assist with safety procedures and compliance readiness (e.g., drills, ergonomic checks, signage), serving as a point of contact for minor incidents and escalating appropriately.

Pay and Benefits

Salary: USD 113,000 - 140,000 annually
Perks:Equity401kPaid HolidaysPaid LeaveParental LeaveHealth InsuranceDentalVisionLife Insurance

Key Requirements

  • •3 to 5 years of experience in administrative, office management, workplace operations, hospitality, or facilities coordination roles.
  • •Experience supporting an in-office team in a startup or corporate environment.
  • •Strong organization and time management skills to juggle multiple requests at once.
  • •Clear, friendly written and verbal communication with a service-oriented, hospitality mindset.
  • •Working knowledge of vendor coordination, invoices, and budget review, plus comfort using Google Workspace, Slack, calendar management tools, and ticketing/help desk platforms.
Skills:OrganizationTime managementCommunicationFollow-throughService mindset
Certifications:First AidCPROSHA
Languages:English
Tech Stack:Google WorkspaceSlackCalendar management softwareTicketingHelp desk platformsAI tools

Company Brief

Apollo.io
Provides a B2B sales engagement platform and global contact database that helps revenue teams find prospects, enrich data, and automate outbound workflows to accelerate pipeline and close deals.
Industry: SaaS
Company Size: Large (251 to 1,000 employees)
Growth: Scaleup
Funding: Series D
Headquarters: San Francisco, United States
Founded: 2015
WebsiteLinkedIn