Brand Admin Assistant - Global Marketing

Kayali
Dubai
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceEducation: bachelorsSkills: ["Organizational skills","Attention to detail","Multitasking","Communication","Reliability"]

Support the global marketing team with day-to-day administrative operations, including raising and tracking purchase orders, maintaining accurate documentation, and assisting with budget tracking. Coordinate merchandising and photoshoot logistics such as sample and POS materials, inventory tracking, and activations setup. Provide general admin help—scheduling, minutes, file management, presentation/report support, and event travel coordination.

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FursaFursa
Kayali
Kayali
5 days ago

Brand Admin Assistant - Global Marketing

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Source: Company careers pageValidated by: Fursa AI
Last checked: 5 hours agoStatus: Live

Job Summary

Support the global marketing team with day-to-day administrative operations, including raising and tracking purchase orders, maintaining accurate documentation, and assisting with budget tracking. Coordinate merchandising and photoshoot logistics such as sample and POS materials, inventory tracking, and activations setup. Provide general admin help—scheduling, minutes, file management, presentation/report support, and event travel coordination.
Location: Dubai
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Prepare, raise, and track purchase orders for marketing, branding, and merchandising needs, ensuring accuracy and compliance.
  • •Liaise with suppliers, vendors, and internal teams to track PO approvals, deliveries, and invoice processing.
  • •Maintain organized PO, contract, and documentation records for audit and reporting; support budget tracking via PO logs and expense reconciliation.
  • •Coordinate merchandising materials and photoshoot support, including production, delivery, distribution, setup/breakdown of photoshoots and activations, and preparing dispatch to market teams and partners.
  • •Provide general administrative support such as scheduling meetings, preparing agendas and minutes, managing files, supporting presentations/reports, and arranging event and team travel/logistics.

Pay and Benefits

Perks:Health InsuranceDentalVisionPaid LeaveEmployee Discounts

Key Requirements

  • •Diploma or Bachelor’s degree in Business Administration, Marketing, or related field preferred.
  • •2 years of experience in an administrative or marketing support role, ideally in retail, beauty, or FMCG.
  • •Experience with PO systems and basic finance processes is highly desirable.
  • •Proficiency in Microsoft Office (Excel, Word, PowerPoint); ERP or procurement software experience is a plus.
  • •Strong organizational skills, attention to detail, and the ability to manage multiple tasks; good communication and interpersonal skills.
Experience:RetailBeautyFMCG
Education:Bachelor's in Business Administration, Marketing (or related field)
Skills:Organizational skillsAttention to detailMultitaskingCommunicationReliability
Tech Stack:Microsoft OfficeExcelWordPowerPointERPProcurement softwarePO systems

Company Brief

Kayali
Kayali is a niche fragrance brand founded by Huda Kattan and Mona Kattan, offering luxury perfumes inspired by Middle Eastern and global scent traditions. The brand is part of the Huda Beauty family and focuses on premium, long-lasting fragrances.
Industry: Beauty & Personal Care
Company Size: Small (11 to 50 employees)
Growth: Established Company
Headquarters: Dubai, United Arab Emirates
Founded: 2018
Website