Executive Assistant & Operations Coordinator

The New York Times
New York
Workplace: HybridFull timeUSD 80,000 - 95,000 annuallyFunction: Business OperationsExperience: 3+ yearsSkills: ["Diplomacy","Collaboration","Communication","Discretion","Initiative","Decision-making","Problem-solving","Organizational skills","Stakeholder management","Confidentiality","Project management"]

Support the Shows department leadership team by combining executive-level administrative assistance with operations and communications coordination. Own complex calendar and travel/expense logistics for two executives, draft materials, and handle confidential communications. Plan department events, triage stakeholder requests, and run team-wide projects from kickoff through post-mortem. Collaborate cross-functionally on hiring, onboarding, and internal/external updates in a fast-paced environment.

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The New York Times
The New York Times
1 day ago

Executive Assistant & Operations Coordinator

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Job Summary

Support the Shows department leadership team by combining executive-level administrative assistance with operations and communications coordination. Own complex calendar and travel/expense logistics for two executives, draft materials, and handle confidential communications. Plan department events, triage stakeholder requests, and run team-wide projects from kickoff through post-mortem. Collaborate cross-functionally on hiring, onboarding, and internal/external updates in a fast-paced environment.
Location: New York
Workplace: Hybrid
Employment Type: Full time
Job Function: Business Operations
Seniority: Mid level

Key Responsibilities

  • •Manage two executive calendars, vet/prioritize meeting requests, and coordinate complex travel bookings, interviews, and meetings
  • •Schedule meetings and share notes, identify next steps and owners, and serve as a sounding board for executives
  • •Maintain confidentiality and discretion; handle sensitive documents and communications; conduct research and draft memos for internal meetings
  • •Plan and execute department events and handle a high volume of internal/external stakeholder requests and referrals
  • •Manage team-wide operations and projects end-to-end (kickoff through post-mortem) and draft clear internal/external communications for hiring and team updates

Pay and Benefits

Salary: USD 80,000 - 95,000 annually
Perks:Health InsuranceDentalVisionFsa401kPaid LeavePaid SickParental LeaveLearning Budget

Key Requirements

  • •3+ years providing administrative and project support to an executive
  • •An organized problem solver with good decision-making skills who can get things done in a dynamic environment
  • •Demonstrated ability to prioritize and meet deadlines in a fast-paced environment
  • •Excellent written and verbal communication skills, plus strong interpersonal and organizational skills
  • •Can manage multiple tasks simultaneously in a fast-paced, high-pressure environment
Experience:3+ years
Skills:DiplomacyCollaborationCommunicationDiscretionInitiativeDecision-makingProblem-solvingOrganizational skillsStakeholder managementConfidentialityProject management
Languages:English

Company Brief

The New York Times
Operates The New York Times, a global news organization delivering journalism across print and digital platforms, plus specialty sites like Wirecutter. Produces reporting, opinion, multimedia, and subscription-driven content covering national and international affairs.
Industry: News, Journalism & Broadcasting
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: New York, United States
Founded: 1851
WebsiteLinkedIn