Executive Assistant

HD Supply
India
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 5+ yearsSkills: ["Organizational skills","Discretion","Stakeholder management","Communication","Process improvement"]

Provide high-level administrative and strategic support to the Vice President by managing complex calendars, meetings, and travel across time zones. Coordinate internal and external engagements, handle urgent communications, and prepare agendas, executive presentations, dashboards, and MIS reporting. Support leadership decision-making with structured documentation, governance-compliant records, and continuous process improvements while assisting with sensitive, confidential global initiatives.

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HD Supply
HD Supply
2 months ago

Executive Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 10 hours agoStatus: Closed

Job Summary

Provide high-level administrative and strategic support to the Vice President by managing complex calendars, meetings, and travel across time zones. Coordinate internal and external engagements, handle urgent communications, and prepare agendas, executive presentations, dashboards, and MIS reporting. Support leadership decision-making with structured documentation, governance-compliant records, and continuous process improvements while assisting with sensitive, confidential global initiatives.
Location: India
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Manage the Vice President’s calendar, meetings, and travel schedules, coordinating cross-time zone alignment (IST/EST).
  • •Coordinate internal and external meetings, including proactive agenda preparation and accurate meeting minutes.
  • •Screen, prioritize, and manage incoming communications, handling critical bottlenecks autonomously.
  • •Support strategic and operational needs by producing executive presentations, status dashboards, MIS reporting, and leadership business updates.
  • •Maintain structured documentation and ensure compliance with governance and documentation protocols while improving executive support operations.

Key Requirements

  • •5+ years supporting senior leadership (Director/VP level), preferably in a GCC/GTC or matrixed multinational environment.
  • •Proven experience managing global stakeholders, intricate calendar logistics, and cross-time zone coordination.
  • •Strong experience with reporting dashboards, Management Information Systems (MIS), and executive presentation preparation.
  • •Advanced familiarity with collaboration tools including MS Teams, SharePoint, Outlook, and Office 365.
  • •Ability and willingness to use and integrate generative AI productivity tools to improve daily workflow efficiency.
Experience:5+ years
Skills:Organizational skillsDiscretionStakeholder managementCommunicationProcess improvement
Tech Stack:MS TeamsSharePointOutlookOffice 365

Company Brief

HD Supply
Wholesale distributor of maintenance, repair and operations (MRO) products, providing building materials, construction supplies, and related services to contractors, property managers, and facility maintenance professionals across North America.
Industry: Wholesale & Distribution
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Established Company
Valuation: Unicorn (USD 1B+)
Funding: Private Equity Backed
Headquarters: Atlanta, United States
WebsiteLinkedIn