Business Support Coordinator (Executive Assistant - 12 month fixed term)

Xero
Wellington
Workplace: HybridFull timeFunction: Executive & General ManagementSkills: ["Communication","Relationship building","Proactive","Discretion","Continuous improvement","Time management","Attention to detail","Independent working"]

Provide exceptional administrative support to Executive General Managers and Senior Leaders, helping coordinate and orchestrate work across domains to keep daily operations running smoothly. Manage senior leaders’ diaries, travel bookings, expense claims, and meeting coordination; coordinate the XLT annual events calendar and leadership events; raise and track purchase orders and support relevant payment processes. Work with EAs and wider teams to reduce friction, support onboarding, and champion effective team communication.

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Xero
Xero
2 days ago

Business Support Coordinator (Executive Assistant - 12 month fixed term)

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Last checked: 4 hours agoStatus: Live

Job Summary

Provide exceptional administrative support to Executive General Managers and Senior Leaders, helping coordinate and orchestrate work across domains to keep daily operations running smoothly. Manage senior leaders’ diaries, travel bookings, expense claims, and meeting coordination; coordinate the XLT annual events calendar and leadership events; raise and track purchase orders and support relevant payment processes. Work with EAs and wider teams to reduce friction, support onboarding, and champion effective team communication.
Location: Wellington
Workplace: Hybrid
Employment Type: Full time · 12 months
Job Function: Executive & General Management

Key Responsibilities

  • •Provide administrative support to senior leaders, including diary management, travel bookings, expense claims, and meeting coordination.
  • •Coordinate the XLT annual events calendar with the operations support team and assist with planning as needed.
  • •Raise and track purchase orders, manage contracts, and support payment processes where relevant.
  • •Organise and support leadership events, meetings, workshops, and ensure timely distribution of materials.
  • •Support onboarding for new starters and liaise between the EGM team and wider business to coordinate diaries, events, and resources.

Key Requirements

  • •Proven experience supporting senior leaders in a fast-paced, global environment, with strong judgement and discretion.
  • •Highly organised, proactive, detail-focused, able to manage competing priorities and work independently.
  • •Excellent communication skills with the confidence to work across levels and time zones.
  • •Strong relationship-building skills and comfort supporting others behind the scenes to anticipate needs.
  • •Flexible, can-do attitude with a continuous improvement mindset and willingness to pitch in wherever needed.
Experience:Global environment
Skills:CommunicationRelationship buildingProactiveDiscretionContinuous improvementTime managementAttention to detailIndependent working

Company Brief

Xero
Provides cloud-based accounting, payroll, and financial management software for small and medium-sized businesses, enabling invoicing, bank reconciliation, reporting, and integrations with third-party apps globally.
Industry: Enterprise Software
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Wellington, New Zealand
Founded: 2006
WebsiteLinkedIn