Institutional Client Solutions - Executive Assistant - Sydney

Blackstone
Sydney
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceSkills: ["Confidentiality","Efficiency","Time management","Organizational skills","Communication"]

Provide high-efficiency, confidential executive support for professionals, including extensive diary management and coordination of internal and external meetings and conference calls. Manage domestic roadshows, organise complex international travel itineraries, and communicate professionally via email, phone, and video. Support marketing/distribution coordination by arranging client meetings and events, handling event logistics, and helping prepare agendas and materials. Reconcile monthly expense reports and liaise with international offices, clients, and external consultants.

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FursaFursa
Blackstone
Blackstone
1 month ago

Institutional Client Solutions - Executive Assistant - Sydney

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Source: Company careers pageValidated by: Fursa AI
Last checked: 24 days agoStatus: Live

Job Summary

Provide high-efficiency, confidential executive support for professionals, including extensive diary management and coordination of internal and external meetings and conference calls. Manage domestic roadshows, organise complex international travel itineraries, and communicate professionally via email, phone, and video. Support marketing/distribution coordination by arranging client meetings and events, handling event logistics, and helping prepare agendas and materials. Reconcile monthly expense reports and liaise with international offices, clients, and external consultants.
Location: Sydney
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Handle general professional administration with high efficiency, confidentiality, and sensitivity.
  • •Manage extensive diary schedules and coordinate internal/external meetings and conference calls.
  • •Organise domestic roadshows and complex international travel itineraries.
  • •Communicate professionally via email, phone, and video with internal and external stakeholders.
  • •Support marketing/distribution activities, including client meetings/events logistics and agenda/material preparation, and complete monthly expense reconciliation.
Travel: Medium travel

Key Requirements

  • •Advanced proficiency in the Microsoft Office Suite, particularly Calendar and Teams (ideally also Concur and SalesForce).
  • •Exceptional time management and organisational skills with high attention to detail.
  • •Experience working with sales teams and investors.
  • •Experience running complex meeting schedules, including roadshow and event management (highly beneficial).
  • •Superior communication and interpersonal skills, including the ability to support multiple professionals in a small team environment.
Experience:Alternative asset managementInstitutional clientsSalesInvestors
Skills:ConfidentialityEfficiencyTime managementOrganizational skillsCommunication
Tech Stack:Microsoft Office SuiteMicrosoft CalendarMicrosoft TeamsConcurSalesforce

Company Brief

Blackstone
Global alternative asset manager specializing in private equity, real estate, credit, and hedge fund solutions. Provides investment management and advisory services to institutional and individual investors worldwide.
Industry: Asset Management
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: New York, United States
Founded: 1985
WebsiteLinkedIn