1 week ago

Executive Assistant - Direct Procurement

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Source: Company careers pageValidated by: Fursa AI

Last checked: 21 hours agoStatus: Live

Job Summary

Provide advanced administrative support to multiple Directors in Direct Procurement, including calendar ownership, complex meeting scheduling, and acting as a gatekeeper for communications. Manage records, expense reports, travel arrangements, and international trip logistics, including visa application support. Coordinate in-person and virtual meeting setup and special events, draft detailed agendas and correspondence, and drive efficiency through repeatable processes using tools like Microsoft Teams and Smartsheet.

Location: Houston

Workplace: Onsite

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Manager level

Key Responsibilities

•Manage professional and personal scheduling for multiple VPs, proactively anticipating calendar needs.
•Coordinate complex meetings and keep leaders informed of upcoming commitments, including collecting and reviewing briefing documents.
•Handle a broad range of administrative tasks for leadership (documents, correspondence, contact lists) and support special projects.
•Manage all aspects of leaders’ travel, including international trips, visa applications, travel expenses, budgets, and last-minute changes.
•Set up logistics and communications for virtual/in-person meetings and events; maintain strict confidentiality; drive repeatable process improvements using productivity tools.

Pay and Benefits

Salary: USD 32 - 49 hourly

Perks:Health InsuranceDentalVisionDisability InsuranceLife InsuranceEmployee AssistanceParental LeavePaid HolidaysTime Off

Key Requirements

•High School Diploma/GED/Higher Secondary education (or equivalent work experience).
•Typically 6-8 years of related experience in advanced administrative support or office services.
•Advanced general administrative skills and the ability to support multiple employees’ needs.
•Experience supporting executive leaders in a fast-paced environment with strong independent judgment.
•Ability to handle sensitive information with professionalism and strict confidentiality.

Experience:6-8 years

Education:High School

Skills:Effective communicationResults orientedLearning agilityDigital fluencyCustomer centricity

Tech Stack:Microsoft TeamsSmartsheet

Company Brief

Designs and manufactures personal computers, printers, and related supplies, as well as provides software, services, and solutions for consumers and enterprises worldwide.

Industry: Hardware Devices

Company Size: Enterprise (1,001+ employees)

Revenue: USD 1B+

Growth: Public Company

Valuation: Public Company (Market Cap in USD)

Funding: IPO / Publicly Listed

Headquarters: Palo Alto, United States

Founded: 1939

Glassdoor: 3.8

Website LinkedIn

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