Executive Assistant - Direct Procurement

HP
Texas
Workplace: OnsiteFull timeUSD 32 - 49 hourlyFunction: Administration & Executive AssistanceExperience: 6-8 yearsEducation: high_schoolSkills: ["Effective communication","Results oriented","Learning agility","Digital fluency","Customer centricity"]

Provide advanced administrative support to multiple Directors in Direct Procurement, including calendar ownership, complex meeting scheduling, and acting as a gatekeeper for communications. Manage records, expense reports, travel arrangements, and international trip logistics, including visa application support. Coordinate in-person and virtual meeting setup and special events, draft detailed agendas and correspondence, and drive efficiency through repeatable processes using tools like Microsoft Teams and Smartsheet.

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FursaFursa
HP
HP
1 month ago

Executive Assistant - Direct Procurement

âś“ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 3 hours agoStatus: Live
Reposted: similar role first listed 1 month ago

Job Summary

Provide advanced administrative support to multiple Directors in Direct Procurement, including calendar ownership, complex meeting scheduling, and acting as a gatekeeper for communications. Manage records, expense reports, travel arrangements, and international trip logistics, including visa application support. Coordinate in-person and virtual meeting setup and special events, draft detailed agendas and correspondence, and drive efficiency through repeatable processes using tools like Microsoft Teams and Smartsheet.
Location: Texas
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Manager level

Key Responsibilities

  • •Manage professional and personal scheduling for multiple VPs, proactively anticipating calendar needs.
  • •Coordinate complex meetings and keep leaders informed of upcoming commitments, including collecting and reviewing briefing documents.
  • •Handle a broad range of administrative tasks for leadership (documents, correspondence, contact lists) and support special projects.
  • •Manage all aspects of leaders’ travel, including international trips, visa applications, travel expenses, budgets, and last-minute changes.
  • •Set up logistics and communications for virtual/in-person meetings and events; maintain strict confidentiality; drive repeatable process improvements using productivity tools.

Pay and Benefits

Salary: USD 32 - 49 hourly
Perks:Health InsuranceDentalVisionDisability InsuranceLife InsuranceEmployee AssistanceParental LeavePaid HolidaysTime Off

Key Requirements

  • •High School Diploma/GED/Higher Secondary education (or equivalent work experience).
  • •Typically 6-8 years of related experience in advanced administrative support or office services.
  • •Advanced general administrative skills and the ability to support multiple employees’ needs.
  • •Experience supporting executive leaders in a fast-paced environment with strong independent judgment.
  • •Ability to handle sensitive information with professionalism and strict confidentiality.
Experience:6-8 years
Education:High School
Skills:Effective communicationResults orientedLearning agilityDigital fluencyCustomer centricity
Tech Stack:Microsoft TeamsSmartsheet

Company Brief

HP
Designs and manufactures personal computers, printers, and related supplies, as well as provides software, services, and solutions for consumers and enterprises worldwide.
Industry: Hardware Devices
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Palo Alto, United States
Founded: 1939
Glassdoor
Glassdoor: 3.8
WebsiteLinkedIn