WSP

1 week ago

Executive Assistant

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Source: Company careers pageValidated by: Fursa AI

Last checked: 1 day agoStatus: Live

Job Summary

Support two members of the Canadian Executive Leadership Team for WSP in the Greater Toronto Area. In a highly visible role at the centre of executive operations, manage complex calendars and priorities, coordinate travel and logistics, and prepare expense reports and executive communications. Organize executive meetings and leadership events, draft and distribute materials, capture notes and action items, and collaborate with stakeholders while providing backup administrative support as needed.

Location: Toronto, Mississauga

Workplace: Onsite

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Mid level

Key Responsibilities

•Provide confidential, high-level administrative support to two Canadian Executive Leadership Team members.
•Manage complex and frequently changing calendars, priorities, meetings, and stakeholder requests.
•Coordinate domestic and international travel arrangements, accommodations, and logistics.
•Prepare and process expense reports and related documentation.
•Organize executive meetings and leadership events; draft and distribute communications; prepare briefing materials and capture meeting notes/action items.

Key Requirements

•10+ years of administrative experience within a large, complex organization.
•More than five years supporting senior executives or executive leadership teams.
•Advanced proficiency with Microsoft 365 (Outlook, PowerPoint, Excel, Teams, SharePoint).
•Strong organizational skills to manage multiple priorities and competing deadlines, with exceptional attention to detail.
•Demonstrated discretion and professionalism handling confidential and sensitive information.

Experience:10+ yearsProfessional services

Education:

Skills:ProactiveSound judgmentAdaptableStrong interpersonalExcellent communication

Languages:EnglishFrench

Tech Stack:Microsoft 365OutlookPowerPointExcelTeamsSharePointOracleERP

Company Brief

WSP

Global professional services firm providing engineering, consulting, and technical services across infrastructure, environment, buildings, transportation, and energy sectors for public- and private-sector clients worldwide.

Industry: Professional Services

Company Size: Enterprise (1,001+ employees)

Revenue: USD 1B+

Growth: Public Company

Valuation: Public Company (Market Cap in USD)

Funding: IPO / Publicly Listed

Headquarters: Montreal, Canada

Founded: 1959

Website LinkedIn

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WSP