Legal Administration Assistant

ASOS
London
Workplace: HybridContractFunction: Administration & Executive AssistanceSkills: ["Attention to detail","Organizational skills","Stakeholder management","Communication","Confidentiality","Proactive problem-solving"]

Support the Legal team by running end-to-end invoice processing, resolving payment queries, and coordinating between Legal, Finance, Procurement, and external suppliers. Manage budget tracking and financial reporting using Excel dashboards and trackers. Handle shared legal inboxes, contract execution administration, and document filing/archiving in SharePoint and other systems. Assist with privacy and compliance trackers, including privacy assessments and erasure/data subject requests, while producing weekly and monthly reports.

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ASOS
ASOS
1 day ago

Legal Administration Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 2 minutes agoStatus: Closed

Job Summary

Support the Legal team by running end-to-end invoice processing, resolving payment queries, and coordinating between Legal, Finance, Procurement, and external suppliers. Manage budget tracking and financial reporting using Excel dashboards and trackers. Handle shared legal inboxes, contract execution administration, and document filing/archiving in SharePoint and other systems. Assist with privacy and compliance trackers, including privacy assessments and erasure/data subject requests, while producing weekly and monthly reports.
Location: London
Workplace: Hybrid
Employment Type: Contract · Permanent
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Manage the end-to-end invoice process, resolve discrepancies, and support Accounts Payable queries, including raising purchase orders, requisitions, and supplier payments.
  • •Act as a key point of contact between Legal, Finance, Procurement, and external vendors for invoices and payment queries; maintain supplier records and onboarding information.
  • •Create and maintain budget, invoice, settlement, and spend trackers, monitor legal spend against budgets, and support accruals, forecasting, and financial reporting.
  • •Monitor, triage, and manage shared legal inboxes, ensuring enquiries and notices are allocated and actioned; maintain team trackers and filing/document repositories.
  • •Support privacy and compliance tasks by maintaining privacy trackers, monitoring privacy assessments and contractual requirements, and supporting account erasure and data subject requests.

Key Requirements

  • •Experience in legal operations, finance administration, business support, or a similar administrative role, ideally supporting an in-house legal, compliance, or governance team.
  • •Strong financial administration skills including invoice management, purchase orders, and legal billing processes.
  • •Excellent Excel skills, including producing reports and management information for senior stakeholders.
  • •Exceptional attention to detail and strong organisational skills, comfortable managing multiple priorities in a fast-paced environment.
  • •Familiarity with Dynamics, SharePoint, or similar platforms, with strong stakeholder communication and discretion handling confidential information.
Skills:Attention to detailOrganizational skillsStakeholder managementCommunicationConfidentialityProactive problem-solving
Languages:English
Tech Stack:ExcelSharePointDynamicsDSA mailboxDashboardsPurchase ordersInvoices

Company Brief

ASOS
ASOS plc is a UK-based online fashion and beauty retailer selling thousands of branded and own-label products worldwide through its e-commerce platform, targeting young adult customers with fast-fashion, marketplace third-party brands, and integrated logistics and marketing services.
Industry: E-commerce
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: London, United Kingdom
Founded: 2000
Glassdoor
Glassdoor: 3.4
WebsiteLinkedInGlassdoor