Executive Administrative Assistant

Wildfire Defense Systems, Inc.
United States
Workplace: OnsiteFull timeUSD 65,000 - 78,000 annuallyFunction: Administration & Executive AssistanceExperience: 2+ yearsEducation: bachelorsSkills: ["Discretion","Communication","Organizational skills","Judgment","Emotional intelligence"]

Support the Executive Team and Administrative Services by managing complex calendars, coordinating meetings, and keeping priorities moving with discretion and urgency. Prepare correspondence, presentations, and confidential business materials, capture notes, and follow up on action items. Also assist the Legal Department with document preparation, contract tracking, corporate records, preliminary research, and administrative coordination, while maintaining strict confidentiality and professionalism.

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FursaFursa
Wildfire Defense Systems, Inc.
Wildfire Defense Systems, Inc.
2 days ago

Executive Administrative Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 10 hours agoStatus: Live
Reposted: similar role first listed 4 months ago

Job Summary

Support the Executive Team and Administrative Services by managing complex calendars, coordinating meetings, and keeping priorities moving with discretion and urgency. Prepare correspondence, presentations, and confidential business materials, capture notes, and follow up on action items. Also assist the Legal Department with document preparation, contract tracking, corporate records, preliminary research, and administrative coordination, while maintaining strict confidentiality and professionalism.
Location: United States
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Provide high-level administrative support to the Executive Team and Administrative Services Department.
  • •Manage complex calendars; coordinate meetings; organize agendas; capture notes; and follow up on action items.
  • •Prepare correspondence, presentations, reports, and other business materials, including confidential documents.
  • •Support executive outreach and internal communications, coordinating with senior leaders, departments, outside counsel, and external partners.
  • •Support the Legal Department with document preparation, contract tracking, corporate records, preliminary research, and administrative coordination; help update Salesforce.

Pay and Benefits

Salary: USD 65,000 - 78,000 annually

Key Requirements

  • •Bachelor’s degree in business, science, or a related discipline.
  • •At least 2 years of experience in executive support, administrative, professional services, consulting services, or a related environment.
  • •Strong written and verbal communication skills to interact effectively with executives, managers, employees, clients, and external contacts.
  • •Excellent organizational skills to manage multiple priorities, deadlines, and confidential matters.
  • •Proficiency with Microsoft products and comfort preparing polished documents, reports, and presentations.
Experience:2+ years
Education:Bachelor's in business, science, or a related discipline
Skills:DiscretionCommunicationOrganizational skillsJudgmentEmotional intelligence
Tech Stack:MicrosoftSalesforce

Company Brief

Wildfire Defense Systems, Inc.
Designs and supplies physical wildfire mitigation products and solutions—including ember-resistant vents, screens, shutters, and exterior protection systems—to help homes and buildings resist ignition during wildland fire events.
Industry: Building Materials
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