Executive Search Coordinator

NBC Universal
London
Workplace: OnsiteFull timeFunction: Executive & General ManagementExperience: 2+ yearsSkills: ["Client service","Communication","Organization","Confidentiality","Problem-solving"]

Support the Executive Search Team in London with day-to-day operations and administration across the executive search lifecycle. Own interview coordination and provide “white glove” service to candidates, hiring managers, HR partners, and interviewers. Manage candidate tracking and content systems, help draft role descriptions, and support onboarding by preparing documents and initiating background checks. Deliver status reporting and client presentations, coordinate logistics, and collaborate with global coordinator teams on process improvements.

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FursaFursa
NBC Universal
NBC Universal
21 hours ago

Executive Search Coordinator

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Source: Company careers pageValidated by: Fursa AI
Last checked: 18 hours agoStatus: Live
Reposted: similar role first listed 2 days ago

Job Summary

Support the Executive Search Team in London with day-to-day operations and administration across the executive search lifecycle. Own interview coordination and provide “white glove” service to candidates, hiring managers, HR partners, and interviewers. Manage candidate tracking and content systems, help draft role descriptions, and support onboarding by preparing documents and initiating background checks. Deliver status reporting and client presentations, coordinate logistics, and collaborate with global coordinator teams on process improvements.
Location: London
Workplace: Onsite
Employment Type: Full time
Job Function: Executive & General Management
Seniority: Entry level

Key Responsibilities

  • •Provide “white glove” service for candidates and stakeholders throughout the executive search process.
  • •Own interview coordination, including constructing interview itineraries, arranging travel, reserving interview rooms, handling reimbursements, and serving as the primary point of contact.
  • •Manage candidate tracking and content in NBCU’s Applicant Tracking System and the team’s customized Content Management System, and assist with compliance.
  • •Draft and post role descriptions and manage initial new hire onboarding activities, including offer/transfer letters and contracts and initiating background checks.
  • •Prepare status reports and client presentations, support administrative duties such as calendar management and travel booking, and assist with office management and special projects.

Key Requirements

  • •Minimum 2 years of experience in recruiting, recruitment operations, human resources, or a related field with a track record of meeting fast-paced client demands.
  • •Proven working experience with Microsoft Office Suite, with an emphasis on Outlook, Word, PowerPoint, and Excel, plus strong typing accuracy for note capture and transcription.
  • •Strong problem-solving ability with the ability to anticipate roadblocks before they arise.
  • •Exceptional verbal and written communication skills across all levels, with a natural professional ease working with high-level clients and candidates.
  • •Demonstrated flexibility, organization, time management, follow-through, attention to detail, and a strong sense of customer service with strict confidentiality.
Experience:2+ yearsRecruitingHuman resources
Skills:Client serviceCommunicationOrganizationConfidentialityProblem-solving
Languages:English
Tech Stack:Microsoft Office SuiteOutlookWordPowerPointExcelApplicant Tracking SystemContent Management SystemBackground checks

Company Brief

NBC Universal
NBCUniversal is a global media and entertainment company producing and distributing film, television, news, sports and streaming content, and operating theme parks and consumer experiences across a portfolio of well-known brands including NBC, Universal Pictures and Peacock.
Industry: Film & Television
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Established Company
Headquarters: New York City, United States
Founded: 2004
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