Executive Assistant

Glean
Mountain View
Workplace: HybridFull timeUSD 100,000 - 140,000 annuallyFunction: Administration & Executive AssistanceExperience: 5+ yearsSkills: ["Proactive","Organized","Detail-oriented","Strong judgment","Confidentiality"]

Support the COO as a trusted, high-trust Executive Assistant in a fast-moving, growth-stage environment. Manage complex calendar and travel, expenses and reimbursements, meeting preparation, and follow-up. Help coordinate priorities and operating rhythms across teams, manage the COO’s communication flow, and prepare decks, briefing notes, agendas, and confidential materials. Build lightweight systems and improve workflows to help the COO org scale effectively.

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Glean
Glean
2 days ago

Executive Assistant

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Source: Company careers pageValidated by: Fursa AI
Last checked: 8 minutes agoStatus: Live

Job Summary

Support the COO as a trusted, high-trust Executive Assistant in a fast-moving, growth-stage environment. Manage complex calendar and travel, expenses and reimbursements, meeting preparation, and follow-up. Help coordinate priorities and operating rhythms across teams, manage the COO’s communication flow, and prepare decks, briefing notes, agendas, and confidential materials. Build lightweight systems and improve workflows to help the COO org scale effectively.
Location: Mountain View
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Provide comprehensive administrative support to the COO, including complex calendar management, travel coordination, expenses/reimbursements, meeting prep, and follow-up.
  • •Coordinate priorities, meetings, communications, and key operating rhythms across teams in the COO org.
  • •Manage communication flow for the COO to ensure issues are surfaced, routed, and followed through on time.
  • •Prepare materials such as decks, briefing notes, agendas, and supporting documents for internal and external meetings.
  • •Coordinate onsite logistics and visitor support for executive meetings and high-priority interactions.
Travel: Low travel

Pay and Benefits

Salary: USD 100,000 - 140,000 annually
Perks:Health InsuranceVisionDental401kPaid LeaveHome OfficeLearning BudgetWellness StipendMeal Allowance

Key Requirements

  • •5+ years of experience as an Executive Assistant or in a similar role supporting senior executives in a fast-paced, high-growth environment.
  • •Strong executive partnership instincts that go beyond administration into prioritization, communication, judgment, and trust.
  • •Exceptional organization and ability to manage multiple competing priorities with calm, flexibility, and follow-through.
  • •Excellent verbal and written communication skills with senior leaders and cross-functional teams.
  • •High discretion and professionalism handling confidential information and sensitive situations.
Experience:5+ yearsStartupGrowth-stageFast-paced
Skills:ProactiveOrganizedDetail-orientedStrong judgmentConfidentiality
Languages:English
Tech Stack:Google WorkspaceSlackZoom

Company Brief

Glean
Provides an enterprise search and knowledge discovery platform that helps organizations find information across apps, drives, and internal tools, improving employee productivity and onboarding through AI-powered search and relevance ranking.
Industry: Enterprise Software
Company Size: Large (251 to 1,000 employees)
Growth: Scaleup
Headquarters: San Francisco, United States
Founded: 2017
WebsiteLinkedIn