Administrative Assistant & Office Coordinator

Almedia
Berlin
Workplace: OnsiteFull timeEUR 45,000 - 55,000 annuallyFunction: Administration & Executive AssistanceSkills: ["Prioritization","Communication","Ownership"]

Own the front desk and guest/candidate experience as the first point of contact, coordinating end-to-end onsite interviews and keeping hospitality running smoothly. Manage visitor check-in, meeting-room calendars, and light scheduling support for the leadership team. Use tools like Google Workspace, Slack, and calendars to stay organized, help close request loops with clear ETAs, and take on growing admin and event support tasks.

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FursaFursa
Almedia
Almedia
4 days ago

Administrative Assistant & Office Coordinator

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Last checked: 7 hours agoStatus: Live

Job Summary

Own the front desk and guest/candidate experience as the first point of contact, coordinating end-to-end onsite interviews and keeping hospitality running smoothly. Manage visitor check-in, meeting-room calendars, and light scheduling support for the leadership team. Use tools like Google Workspace, Slack, and calendars to stay organized, help close request loops with clear ETAs, and take on growing admin and event support tasks.
Location: Berlin
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Own front desk and guest relations, serving as first point of contact for candidates, guests, and employees.
  • •Coordinate candidate scheduling and onsite interviews end to end, including confirming panels and hosting on interview day.
  • •Manage guest check-in and hospitality using the visitor system, tours, and refreshments while protecting confidentiality and accessibility needs.
  • •Provide light scheduling and calendar support to the leadership team, expanding responsibilities over time.
  • •Maintain meeting-room calendars and close requests with clear ETAs, plus handle ad hoc admin and event support.

Pay and Benefits

Salary: EUR 45,000 - 55,000 annually
Equity and Bonus:Equity
Perks:EquityCommuter BenefitsLanguage LearningUrban SportsBreakfastsMeal Allowance

Key Requirements

  • •Experience coordinating, assisting teams, and/or providing front-of-house or hospitality-first support.
  • •Ownership mindset: follow tasks through to completion and close every loop fully.
  • •Ability to prioritize effectively across competing demands and shifting office needs.
  • •Comfort communicating professionally and handling sensitive information with discretion.
  • •Comfort with Google Workspace, Slack, and calendar scheduling; able to learn new tools like visitor systems, ATS, and Notion independently.
Skills:PrioritizationCommunicationOwnership
Tech Stack:Google WorkspaceSlackNotionCalendar schedulingATS

Company Brief

Almedia
Almedia builds rewarded user-acquisition and engagement products (e.g., Freecash, Prizeplay, zave.it) that pay users for interacting with ads and games, helping advertisers drive high-LTV acquisition and retention.
Industry: Advertising Media Groups
Company Size: Medium (51 to 250 employees)
Growth: Growth Stage Startup
Funding: Bootstrapped
Headquarters: Berlin, Germany
Founded: 2020
Glassdoor
Glassdoor: 3.7
WebsiteLinkedInGlassdoor