Lead Coordinator, Document Controls

WSP
Mumbai
Workplace: HybridFull timeFunction: Executive & General ManagementExperience: 10+ yearsEducation: bachelorsSkills: ["Leadership","People management","Stakeholder management","Organizational skills","Analytical problem-solving"]

Lead the Document Controls function across Australia mining projects, ensuring consistent delivery of high-quality, auditable document management services. Drive document control best practices and compliance with governance standards, while managing and mentoring a team of Document Controllers. Set up and continuously improve workflows, transmittals, revision control, and EDMS usage (Aconex, InEight, ProjectWise, SharePoint). Provide training, reporting, and coordination with project teams and stakeholders.

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FursaFursa
WSP
WSP
1 day ago

Lead Coordinator, Document Controls

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Source: Company careers pageValidated by: Fursa AI
Last checked: 13 hours agoStatus: Live
Reposted: similar role first listed 2 months ago

Job Summary

Lead the Document Controls function across Australia mining projects, ensuring consistent delivery of high-quality, auditable document management services. Drive document control best practices and compliance with governance standards, while managing and mentoring a team of Document Controllers. Set up and continuously improve workflows, transmittals, revision control, and EDMS usage (Aconex, InEight, ProjectWise, SharePoint). Provide training, reporting, and coordination with project teams and stakeholders.
Location: Mumbai
Workplace: Hybrid
Employment Type: Full time
Job Function: Executive & General Management
Seniority: Manager level

Key Responsibilities

  • •Lead and manage the Document Control function across Australia mining projects to ensure consistent, high-quality document management services.
  • •Champion document control best practices and drive compliance with WSP Way of Working, project procedures, and governance standards.
  • •Manage, mentor, and develop a team of Document Controllers, including resource planning, performance management, and recruitment activities.
  • •Establish, maintain, and improve document control processes, workflows, folder structures, and quality management practices.
  • •Oversee document registration, distribution, transmittals, revisions, archiving, and audit trails; prepare and communicate document control status reports and metrics.

Key Requirements

  • •Minimum 10+ years of experience in Document Control, Project Support, or Project Services roles.
  • •Demonstrated experience leading document control teams within large, multidisciplinary projects.
  • •Advanced knowledge of EDMS platforms, including Aconex, InEight, ProjectWise, and SharePoint.
  • •Strong understanding of project lifecycle documentation requirements and ISO-based quality management systems.
  • •Bachelor's degree or Diploma in Business Administration, Information Management, Engineering, Project Management, or a related discipline.
Experience:10+ years
Education:Bachelor's
Skills:LeadershipPeople managementStakeholder managementOrganizational skillsAnalytical problem-solving
Tech Stack:AconexInEightProjectWiseSharePointMicrosoft ExcelMicrosoft WordMicrosoft PowerPointMicrosoft Outlook

Company Brief

WSP
Global professional services firm providing engineering, consulting, and technical services across infrastructure, environment, buildings, transportation, and energy sectors for public- and private-sector clients worldwide.
Industry: Professional Services
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Montreal, Canada
Founded: 1959
WebsiteLinkedIn