Business Support Administrator

WSP
Melbourne
Workplace: HybridFull timeFunction: Administration & Executive AssistanceExperience: 2+ yearsSkills: ["Proactive","Organised","Communication","Attention to detail","Confidentiality"]

Support the Southern Program Alliance project team as a Business Support Administrator, providing day-to-day administrative and operational assistance to project managers, engineers, and consultants. You’ll prepare and maintain project documentation, coordinate meetings and action tracking, support tender submissions and onboarding activities, and handle key financial administration such as timesheets, expense claims, credit card reconciliations, purchase orders, and invoice coding. Based primarily in Moorabbin Project Office for a multi-year secondment.

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FursaFursa
WSP
WSP
4 days ago

Business Support Administrator

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Source: Company careers pageValidated by: Fursa AI
Last checked: 11 hours agoStatus: Live

Job Summary

Support the Southern Program Alliance project team as a Business Support Administrator, providing day-to-day administrative and operational assistance to project managers, engineers, and consultants. You’ll prepare and maintain project documentation, coordinate meetings and action tracking, support tender submissions and onboarding activities, and handle key financial administration such as timesheets, expense claims, credit card reconciliations, purchase orders, and invoice coding. Based primarily in Moorabbin Project Office for a multi-year secondment.
Location: Melbourne
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Provide day-to-day administrative support to project managers and engineers.
  • •Prepare, format, proofread, and maintain professional project documentation for accuracy, consistency, and compliance.
  • •Assist with tender submissions by coordinating CVs, certifications, and supporting documentation.
  • •Coordinate team meetings, record minutes, and track actions.
  • •Support financial administration and onboarding activities, including timesheets, expense claims, purchase orders, invoice coding, and office access/inductions.

Key Requirements

  • •2+ years’ experience in an administrative, team support, or office coordination role (preferred).
  • •Experience in engineering, construction, professional services, or infrastructure environments.
  • •Strong Microsoft Office skills, especially Word, Excel, PowerPoint, and Outlook.
  • •Experience with Microsoft 365 tools including Teams, SharePoint, and OneDrive.
  • •Excellent organisational skills and strong written and verbal communication with high attention to detail.
Experience:2+ yearsEngineeringConstructionProfessional servicesInfrastructure
Skills:ProactiveOrganisedCommunicationAttention to detailConfidentiality
Tech Stack:Microsoft OfficeMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookMicrosoft 365Microsoft TeamsSharePointOneDrive

Company Brief

WSP
Global professional services firm providing engineering, consulting, and technical services across infrastructure, environment, buildings, transportation, and energy sectors for public- and private-sector clients worldwide.
Industry: Professional Services
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Montreal, Canada
Founded: 1959
WebsiteLinkedIn