Project Administration Support (Noordwijk, NL, 2201 AZ)

Serco
Netherlands
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 3+ yearsEducation: bachelorsSkills: ["Analytical and reporting","Stakeholder coordination","Attention to detail","Process compliance","Data integrity management"]

Provide operational and administrative support to ESA programme and project teams at ESTEC in Noordwijk. You’ll manage procurement and contract administration activities, support project controllers with financial reporting and manpower/resource tracking, and help maintain data integrity and process compliance across ESA systems. The role also includes generating reporting dashboards and assisting with audits, testing/adoption of new digital tools, and supporting programme board status updates.

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FursaFursa
Serco
Serco
1 day ago

Project Administration Support (Noordwijk, NL, 2201 AZ)

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Last checked: 8 hours agoStatus: Live

Job Summary

Provide operational and administrative support to ESA programme and project teams at ESTEC in Noordwijk. You’ll manage procurement and contract administration activities, support project controllers with financial reporting and manpower/resource tracking, and help maintain data integrity and process compliance across ESA systems. The role also includes generating reporting dashboards and assisting with audits, testing/adoption of new digital tools, and supporting programme board status updates.
Location: Netherlands
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Support procurement and contract implementation activities, including creating and managing purchase orders, work orders, contracts, and contract change notices in ESA systems.
  • •Process goods receipt notes, invoices, and payment-related transactions, and support contract close-out and audit trail preparation.
  • •Provide transactional project control support, including financial reporting, manpower planning, and resource tracking.
  • •Verify procurement and financial data accuracy and consistency, analyze variances vs. plans, and maintain KPI tracking and programme board status updates.
  • •Develop dashboards, reports, activity logs, and management presentations, while supporting audits and continuous improvement activities and adoption of new digital tools.
Travel: Low travel

Pay and Benefits

Perks:Paid LeaveTravel AllowancePension

Key Requirements

  • •Bachelor’s degree in Business Administration, Project Management, Finance, Economics, or equivalent.
  • •Minimum 3 years of experience in project administration, project control, procurement, or business operations support.
  • •Experience working with ERP and procurement systems.
  • •Knowledge of IPSAS and Finance/Accounting is an asset.
  • •Advanced Excel/Microsoft 365 proficiency and strong attention to detail with process compliance.
Experience:3+ yearsAerospaceESAGovernment programme environment
Education:Bachelor's
Skills:Analytical and reportingStakeholder coordinationAttention to detailProcess complianceData integrity management
Tech Stack:ERPSAPMicrosoft ExcelMicrosoft 365Power BIEsa-pESA-PESA-StarEROSWLMSPlaniswareAC and IPC

Company Brief

Serco
Provides public services across defence, transport, health, justice, immigration and citizen services, delivering operations, consultancy and managed services to governments and commercial clients worldwide.
Industry: Professional Services
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Hook, United Kingdom
Founded: 1929
WebsiteLinkedIn