Aon

3 weeks ago

Administrative Assistant & Special Project Coordinator

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 8 hours agoStatus: Live

Job Summary

Support the Managing Director with calendar management, travel arrangements, meeting logistics, and daily administrative priorities, including handling confidential information. Coordinate internal and external communications and assist with expenses, vendor coordination, and related logistics. Also enable business growth by supporting prospect pipeline follow-ups, preparing pitch materials and meeting briefs, building relationships with centers of influence, and helping plan events and campaigns.

Location: United States

Workplace: Onsite

Employment Type: Full time

Job Function: Program & Project Management (PMO)

Seniority: Mid level

Key Responsibilities

•Manage the Managing Director’s calendar, travel arrangements, and day-to-day priorities.
•Screen, organize, and respond to internal and external communications.
•Schedule and support meetings, including agendas, documentation, minutes, and follow-ups.
•Assist with expense reports, scheduling, vendor coordination, and occasional personal logistics.
•Support prospect pipeline follow-ups, relationship development, pitch materials, and coordination with marketing and client experience teams for events and campaigns.

Pay and Benefits

Salary: USD 50,000 - 60,000 annually

Perks:Paid Leave401kHealth Insurance

Key Requirements

•Bachelor’s degree required.
•5+ years of experience in administrative support, business development, or client-facing roles.
•Strong written and verbal communication skills with a polished, professional presence.
•Excellent organization and time-management skills with a proactive, solutions-oriented approach.
•High discretion and emotional intelligence; experience in financial services or professional services is preferred.

Experience:5+ yearsFinancial servicesProfessional services

Education:Bachelor's

Skills:CommunicationOrganizationTime-managementDiscretionProactive problem-solving

Tech Stack:Microsoft OfficeSalesforceCRM

Company Brief

Aon

Global professional services firm providing risk, retirement, human resources, and insurance brokerage solutions to clients worldwide, including consulting, reinsurance, and data-driven risk management services.

Industry: Insurance

Company Size: Enterprise (1,001+ employees)

Revenue: USD 1B+

Growth: Public Company

Valuation: Public Company (Market Cap in USD)

Funding: IPO / Publicly Listed

Headquarters: London, United Kingdom

Founded: 1982

Glassdoor: 3.9

Website LinkedIn Glassdoor

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Aon