Senior Executive Assistant

Okta
San Francisco, Seattle, Chicago, New York, Toronto
Workplace: HybridFull timeUSD 134,000 - 185,000 annuallyFunction: Administration & Executive AssistanceExperience: 7+ yearsSkills: ["Proactive","Resourcefulness","Communication","Discretion","Calm under pressure"]

Partner directly with the Chief Product Officer as an operational right hand—optimizing executive bandwidth, driving team cadence, and handling complex logistics across the global product organization. Own strategic calendar management, triage speaking and inbound requests, and execute monthly product leadership meetings. Lead onsite/offsite planning and high-touch customer engagements, while using generative AI and automation to draft communications and reduce administrative friction with discretion.

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FursaFursa
Okta
Okta
23 hours ago

Senior Executive Assistant

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Source: Company careers pageValidated by: Fursa AI
Last checked: 4 hours agoStatus: Live

Job Summary

Partner directly with the Chief Product Officer as an operational right hand—optimizing executive bandwidth, driving team cadence, and handling complex logistics across the global product organization. Own strategic calendar management, triage speaking and inbound requests, and execute monthly product leadership meetings. Lead onsite/offsite planning and high-touch customer engagements, while using generative AI and automation to draft communications and reduce administrative friction with discretion.
Location: San Francisco, Seattle, Chicago, New York, Toronto
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Manage a multi-time-zone executive calendar and protect deep-work time while balancing internal syncs, customer engagements, and speaking duties.
  • •Triage and track inbound speaking invitations; coordinate deck preparation, speaker briefs, and travel logistics.
  • •Own end-to-end execution of monthly product leadership and team-wide meetings, including agenda setting, content/deck consolidation, and action item tracking.
  • •Lead planning, budgeting, and execution of company/leadership onsite and offsite events and executive retreats.
  • •Draft and refine executive communications using generative AI tools, automate repetitive workflows, and coordinate complex domestic/international travel logistics with confidentiality.

Pay and Benefits

Salary: USD 134,000 - 185,000 annually
Perks:Health InsuranceDentalVision401kFlexible SpendingPaid LeaveParental Leave

Key Requirements

  • •7+ years of administrative support experience, including 3+ years supporting a C-level or SVP executive in high-growth enterprise SaaS or security.
  • •Practical proficiency using generative AI tools (e.g., ChatGPT, Claude, Gemini, Copilot) for writing, research, and content drafting, plus automation to streamline recurring tasks.
  • •Proven experience planning and executing executive offsites, team onsites, and multi-day events.
  • •Ability to work in a hybrid capacity from an Okta hub in San Francisco, Seattle, Chicago, New York, or Toronto.
  • •Advanced proficiency with Google Workspace, Slack, and productivity/project tools such as Jira, Confluence, Asana (or similar).
Experience:7+ yearsEnterprise SaaSSecurityEvent management
Skills:ProactiveResourcefulnessCommunicationDiscretionCalm under pressure
Tech Stack:Google WorkspaceSlackJiraConfluenceAsanaChatGPTClaudeGeminiCopilot

Company Brief

Okta
Provides identity and access management cloud solutions that help organizations secure and manage user authentication, single sign-on, multi-factor authentication, and lifecycle management across applications and devices.
Industry: Cybersecurity
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: San Francisco, United States
Founded: 2009
WebsiteLinkedIn