Order Entry Specialist

Alfalaval
Houston, Richmond, Des Moines
Workplace: HybridFull timeUSD 27 - 30 hourlyFunction: Business OperationsExperience: 2+ yearsEducation: associatesSkills: ["Organizational skills","Accuracy","Detail orientation","Problem-solving","Data validation"]

Ensure service and parts orders are created accurately and documented properly so workflows move smoothly from initiation to completion. You’ll enter and validate orders in systems like OneCRM, One4AL, OneService, and ServiceNow, cross-check details against PO and approved quotes, confirm billing/shipping/contract alignment, and maintain order data integrity. You’ll also identify recurring upstream data issues and escalate them while supporting customer experience behind the scenes.

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FursaFursa
Alfalaval
Alfalaval
9 hours ago

Order Entry Specialist

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Source: Company careers pageValidated by: Fursa AI
Last checked: 9 hours agoStatus: Live

Job Summary

Ensure service and parts orders are created accurately and documented properly so workflows move smoothly from initiation to completion. You’ll enter and validate orders in systems like OneCRM, One4AL, OneService, and ServiceNow, cross-check details against PO and approved quotes, confirm billing/shipping/contract alignment, and maintain order data integrity. You’ll also identify recurring upstream data issues and escalate them while supporting customer experience behind the scenes.
Location: Houston, Richmond, Des Moines
Workplace: Hybrid
Employment Type: Full time
Job Function: Business Operations
Seniority: Mid level

Key Responsibilities

  • •Create and process service and parts orders in OneCRM, One4AL, OneService, ServiceNow, and other systems through the D365 migration.
  • •Cross-verify order structure against PO and approved quote for 100% consistency before entry.
  • •Validate documentation, scope codes, approvals, labor/service estimates, and parts availability prior to entry.
  • •Ensure order structure aligns with billing, shipping, service, and contract requirements, including correct shipping instructions and warehouse codes.
  • •Maintain order data integrity and documentation backlog accuracy; identify recurring upstream data issues and escalate to a manager.

Pay and Benefits

Salary: USD 27 - 30 hourly
Perks:Health InsuranceDentalVision401kPaid HolidaysPaid LeaveWellness Stipend

Key Requirements

  • •Associates degree in Business Administration or a related discipline.
  • •2+ years in order processing, operations administration, or ERP data management.
  • •Experience providing administrative support, operations coordination, customer service, or data management.
  • •Comfort working with ERP or business information systems.
  • •Strong organizational skills, accuracy with documentation, and detail-oriented problem-solving.
Experience:2+ yearsERPOrder processing
Education:Associate's in Business Administration
Skills:Organizational skillsAccuracyDetail orientationProblem-solvingData validation
Tech Stack:OneCRMOne4ALOneServiceServiceNowD365ERPCRMATS

Company Brief

Alfalaval
Designs and manufactures heat transfer, separation and fluid handling equipment and systems for industries including energy, food, water, marine and wastewater to improve productivity, energy efficiency and environmental performance.
Industry: Industrial Machinery
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Lund, Sweden
Founded: 1883
WebsiteLinkedIn