Administrative Assistant, Litigation

NBC Universal
United States
Workplace: HybridFull timeUSD 45,000 - 60,000 annuallyFunction: Administration & Executive AssistanceExperience: 3+ yearsSkills: ["Interpersonal skills","Teamwork","Prioritization","Communication","Attention to detail"]

Provide proactive administrative support to the West Coast Litigation Team, including answering phones, managing executive calendars, scheduling meetings, and coordinating complex travel and logistics. Process corporate and P-card expense reports, assist outside counsel with electronic invoicing, maintain invoice and legal records, and manage bar membership and CLE documentation. Occasionally support litigation document preparation, handle basic legal research via PACER, and ensure confidentiality and professionalism.

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NBC Universal
NBC Universal
4 days ago

Administrative Assistant, Litigation

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Last checked: 5 hours agoStatus: Live

Job Summary

Provide proactive administrative support to the West Coast Litigation Team, including answering phones, managing executive calendars, scheduling meetings, and coordinating complex travel and logistics. Process corporate and P-card expense reports, assist outside counsel with electronic invoicing, maintain invoice and legal records, and manage bar membership and CLE documentation. Occasionally support litigation document preparation, handle basic legal research via PACER, and ensure confidentiality and professionalism.
Location: United States
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Provide proactive administrative support for the West Coast Litigation Team, including phone coverage, message handling, and maintaining/updating calendars
  • •Arrange and schedule meetings for executives at all levels, including rescheduling as needed and coordinating virtual meeting logistics and presentation set-ups
  • •Prepare and process corporate and P-card expense reports and travel itineraries, including reimbursements and accurate expense recordkeeping
  • •Assist outside counsel with electronic invoicing setup and facilitate invoice processing and vendor invoice payments while maintaining detailed invoice files
  • •Manage bar membership and continuing legal education records and occasionally help prepare litigation documents, including basic legal research using PACER

Pay and Benefits

Salary: USD 45,000 - 60,000 annually
Perks:Health InsuranceDentalVision401kPaid Leave

Key Requirements

  • •3+ years of work experience
  • •Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
  • •College degree or High School/GED and comparable work experience
  • •Strong interpersonal skills with the ability to prioritize in a fast-paced environment supporting multiple people
  • •Experience as an administrative assistant supporting executives, including in-house legal departments and/or law firms in litigation (preferred)
Experience:3+ years
Skills:Interpersonal skillsTeamworkPrioritizationCommunicationAttention to detail
Languages:English
Tech Stack:Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookPACER

Company Brief

NBC Universal
NBCUniversal is a global media and entertainment company producing and distributing film, television, news, sports and streaming content, and operating theme parks and consumer experiences across a portfolio of well-known brands including NBC, Universal Pictures and Peacock.
Industry: Film & Television
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Established Company
Headquarters: New York City, United States
Founded: 2004
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