Aon

1 week ago

Executive Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 14 hours agoStatus: Live

Job Summary

Support two senior executives at a wealth management and insurance services firm by managing complex calendars, scheduling meetings, and drafting executive communications. Handle travel and expense management through Concur, coordinate events and logistics, and manage special projects and ad-hoc requests. Work in an office-based role split between Stamford, CT and New York, NY while maintaining confidentiality and serving as a key liaison between executives and internal teams.

Location: New York

Workplace: Onsite

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Mid level

Key Responsibilities

•Manage complex daily calendars, coordinate scheduling, and adapt priorities for sensitive and last-minute changes.
•Plan and manage meetings by preparing agendas, coordinating logistics, reserving rooms, and drafting executive communications.
•Arrange domestic and international travel and manage expenses and expense reports in Concur.
•Coordinate in-office and offsite events, leadership meetings, and executive-sponsored gatherings, including vendor coordination for certain events.
•Support special projects and ad-hoc requests while serving as a communication bridge between the executives’ office and internal departments.

Travel: Medium travel

Pay and Benefits

Salary: USD 100,000 - 140,000 annually

Perks:401kHealth InsurancePaid Leave

Key Requirements

•Bachelor’s degree or equivalent experience.
•7+ years supporting C-suite or senior executives in a fast-paced environment.
•Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, OneDrive, CoPilot, Teams), Zoom, Concur, and LinkedIn Learning.
•Experience managing a CRM system (FieldTech).
•Exceptional organizational skills and strong communication, discretion, and stakeholder judgment.

Experience:Financial servicesInsuranceWealth management

Education:Bachelor's

Skills:ProfessionalismOrganizational skillsCommunicationDiscretionProblem-solving

Tech Stack:Microsoft OfficeOutlookWordExcelPowerPointOneDriveCoPilotTeamsZoomConcurLinkedIn LearningFieldTechCRM

Company Brief

Aon

Global professional services firm providing risk, retirement, human resources, and insurance brokerage solutions to clients worldwide, including consulting, reinsurance, and data-driven risk management services.

Industry: Insurance

Company Size: Enterprise (1,001+ employees)

Revenue: USD 1B+

Growth: Public Company

Valuation: Public Company (Market Cap in USD)

Funding: IPO / Publicly Listed

Headquarters: London, United Kingdom

Founded: 1982

Glassdoor: 3.9

Website LinkedIn Glassdoor

Loading job details...

Preparing the role view and application actions.

Aon