Administrative Assistant III

AECOM
Philippines
Workplace: HybridFull timeFunction: Administration & Executive AssistanceExperience: 3+ yearsEducation: bachelorsSkills: ["Interpersonal skills","Organizational skills","Communication","Attention to detail","Problem solving"]

Provide intermediate administrative support by independently managing expenses and A/P coordination, document control and versioning in SharePoint/Teams, and system/admin tool workflows (Oracle, ServiceNow, Salesforce, and AECOM University). Handle IT helpdesk ticketing, hardware/software requests, vendor coordination and follow-ups, and shared mailbox correspondence. Support meeting logistics and internal reporting, while assisting with short-term admin projects and research for stakeholder use.

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FursaFursa
AECOM
AECOM
2 days ago

Administrative Assistant III

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 6 hours agoStatus: Live
Reposted: similar role first listed 5 months ago

Job Summary

Provide intermediate administrative support by independently managing expenses and A/P coordination, document control and versioning in SharePoint/Teams, and system/admin tool workflows (Oracle, ServiceNow, Salesforce, and AECOM University). Handle IT helpdesk ticketing, hardware/software requests, vendor coordination and follow-ups, and shared mailbox correspondence. Support meeting logistics and internal reporting, while assisting with short-term admin projects and research for stakeholder use.
Location: Philippines
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Prepare and process stakeholder expense reports using credit card data, receipts, and travel documentation; track approvals and resolve payment issues with Accounts Payable.
  • •Create, review, and update shared files and repositories in SharePoint and Teams, ensuring correct structure, naming, accessibility, and audit readiness.
  • •Operate multiple systems independently and support IT Helpdesk workflows including ticket submission/follow-up and hardware/software access requests.
  • •Coordinate vendor and transaction support, including invoice status, wire transfer follow-ups, check requests, and COI tracking.
  • •Support meeting logistics and internal reporting, including recurring trackers/dashboards in Excel and internal communications using templates.

Pay and Benefits

Perks:Health InsuranceDentalVisionLife InsuranceDisability BenefitsPaid LeaveEmployee Assistance

Key Requirements

  • •Bachelor’s degree or 3+ years of relevant administration experience.
  • •Strong experience with Microsoft Word, Excel, Outlook, and PowerPoint.
  • •Ability to function well in a fast-paced environment with excellent interpersonal, organizational, and communication skills.
  • •Strong attention to detail to deliver accurate documentation and complete tasks reliably.
  • •Must be amenable to fixed night shifts and 3 days onsite per week.
Experience:3+ years
Education:Bachelor's
Skills:Interpersonal skillsOrganizational skillsCommunicationAttention to detailProblem solving
Languages:English
Tech Stack:Microsoft WordExcelOutlookPowerPointSharePointMicrosoft TeamsOracleServiceNowSalesforceAECOM UniversityIT HelpdeskVisioCoupaEmployee Center

Company Brief

AECOM
AECOM is a global infrastructure firm providing design, consulting, construction, and management services across transportation, buildings, water, environment, and energy sectors, delivering large-scale projects for public- and private-sector clients worldwide.
Industry: Civil Engineering
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Los Angeles, United States
Founded: 1990
Glassdoor
Glassdoor: 3.6
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