Administrative Assistant, Technical Operations

American Airlines Group
United States
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceEducation: bachelorsSkills: ["Organizational skills","Time-management","Written communication","Verbal communication","Attention to detail","Independent work","Sound judgment"]

Provide administrative and operational support to Technical Operations leadership, ODA personnel, and professional contract services. Maintain employee timekeeping in Workbrain (including variable shifts and overtime) and update FMLA information. Coordinate department calendars and communications, compile and maintain organizational records and reports, and process orders and invoices in COUPA while tracking budgets. Handle confidential information, support onboarding/offboarding, and improve administrative efficiency through standardization and automation.

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American Airlines Group
American Airlines Group
1 hour ago

Administrative Assistant, Technical Operations

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Source: Company careers pageValidated by: Fursa AI
Last checked: 1 hour agoStatus: Live

Job Summary

Provide administrative and operational support to Technical Operations leadership, ODA personnel, and professional contract services. Maintain employee timekeeping in Workbrain (including variable shifts and overtime) and update FMLA information. Coordinate department calendars and communications, compile and maintain organizational records and reports, and process orders and invoices in COUPA while tracking budgets. Handle confidential information, support onboarding/offboarding, and improve administrative efficiency through standardization and automation.
Location: United States
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Maintain timekeeping entries in Workbrain and update FMLA information, including accurate overtime and variable shifts.
  • •Compile, distribute, and maintain organizational records, reports, distribution lists, and administrative tracking systems.
  • •Manage department and ODA calendars, scheduling, recurring meetings, and organizational communications.
  • •Create and standardize agendas, presentations, minutes, action item tracking, and follow-up communications for ODA leadership.
  • •Process orders and professional service invoices in COUPA and support ODA budget tracking through consistent logging and tracking.

Pay and Benefits

Perks:Health InsuranceDentalVision401kPet Insurance

Key Requirements

  • •High school diploma or GED equivalency.
  • •Working knowledge of Workbrain and/or COUPA.
  • •Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
  • •Strong organizational and time-management skills to manage competing priorities.
  • •Excellent written and verbal communication skills with strong attention to detail.
Experience:Airline
Education:Bachelor's in Business Administration, Communications, Organizational Leadership, or a related field
Skills:Organizational skillsTime-managementWritten communicationVerbal communicationAttention to detailIndependent workSound judgment
Tech Stack:WorkbrainCOUPAMicrosoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft TeamsSharePointFMLA

Company Brief

American Airlines Group
Major U.S. airline providing scheduled passenger and cargo air transportation globally. Operates a large fleet and extensive domestic and international route network, serving millions of customers with diversified travel and loyalty services.
Industry: Airlines
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Fort Worth, United States
Founded: 1926
WebsiteLinkedIn