Executive Assistant, Investment Banking, Sydney

Jefferies
Sydney
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceSkills: ["Discretion","Confidentiality","Attention to detail","Time management","Communication","Interpersonal skills","Organizational agility"]

Provide executive administration and operational support to Investment Banking bankers across multiple seniority levels in Sydney. Own complex calendar and meeting coordination, including global time zone alignment and video conferencing. Support meetings with accurate materials distribution, manage domestic and international travel, and handle telephone coverage with discretion. Reconcile team expenses via Concur and assist with ad-hoc projects and coverage during leave.

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Jefferies
Jefferies
3 days ago

Executive Assistant, Investment Banking, Sydney

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Source: Company careers pageValidated by: Fursa AI
Last checked: 8 hours agoStatus: Live
Reposted: similar role first listed 7 months ago

Job Summary

Provide executive administration and operational support to Investment Banking bankers across multiple seniority levels in Sydney. Own complex calendar and meeting coordination, including global time zone alignment and video conferencing. Support meetings with accurate materials distribution, manage domestic and international travel, and handle telephone coverage with discretion. Reconcile team expenses via Concur and assist with ad-hoc projects and coverage during leave.
Location: Sydney
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Provide comprehensive executive administration support to bankers from Analyst to Managing Director level.
  • •Proactively manage complex calendars and coordinate internal/external meetings, conference calls, and video conferences.
  • •Coordinate meeting materials (printing, binding, scanning) and ensure accurate documentation distribution.
  • •Arrange domestic and international travel, accommodations, and itineraries in line with company travel policies.
  • •Handle telephone coverage and urgent/confidential communications; prepare and reconcile expenses via Concur; support ad-hoc projects and coverage during leave.

Key Requirements

  • •Previous experience supporting senior executives in an Investment Banking or high-pressure corporate environment.
  • •Expertise arranging travel for senior executives, managing competing priorities and ensuring accuracy.
  • •Strong proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and familiarity with expense systems such as Concur.
  • •Ability to adapt quickly to shifting priorities in a fast-paced, deadline-driven environment.
  • •Demonstrated attention to detail and strong written and verbal communication skills.
Experience:Investment banking
Skills:DiscretionConfidentialityAttention to detailTime managementCommunicationInterpersonal skillsOrganizational agility
Tech Stack:Microsoft Office SuiteOutlookWordPowerPointExcelConcurVideo conferencing

Company Brief

Jefferies
Global investment banking and capital markets firm providing advisory, underwriting, trading, research, and asset management services to corporations, governments, and institutional investors.
Industry: Banking
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: New York, United States
Founded: 1962
WebsiteLinkedIn