Office Administrator

C3 AI
Guadalajara
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 1-3 yearsEducation: bachelorsSkills: ["Organizational skills","Attention to detail","Communication","Problem-solving","Time management"]

Manage day-to-day operations for the Guadalajara office, creating a professional, welcoming experience for employees and business guests. Serve as primary local administrative support, coordinate visitor check-in and WeWork access, partner with the WeWork team on facilities needs, and handle office supplies, inventory, and procurement. Support onboarding day-1 locally, run onsite events, and assist with executive visits and ad hoc projects.

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FursaFursa
C3 AI
C3 AI
2 weeks ago

Office Administrator

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 26 minutes agoStatus: Live

Job Summary

Manage day-to-day operations for the Guadalajara office, creating a professional, welcoming experience for employees and business guests. Serve as primary local administrative support, coordinate visitor check-in and WeWork access, partner with the WeWork team on facilities needs, and handle office supplies, inventory, and procurement. Support onboarding day-1 locally, run onsite events, and assist with executive visits and ad hoc projects.
Location: Guadalajara
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Welcome visitors and ensure guests follow WeWork access protocols and connect with hosts.
  • •Provide primary local administrative support and uphold workplace culture for employees and business guests.
  • •Partner with the local WeWork team to maintain a clean, safe, and productive office environment, including service tickets and vendor compliance.
  • •Support inventory management and procurement of office supplies, snacks, beverages, and workstation equipment; maintain office organization.
  • •Lead onsite and office-level events, support new hire onboarding day-1, and assist with executive visits and ad hoc projects.

Key Requirements

  • •Bachelor’s degree required with 1–3 years of related experience.
  • •English proficiency with strong written and verbal communication skills.
  • •Excellent organizational skills and strong attention to detail.
  • •Proficiency with Microsoft Office (Word, Excel, Outlook, Teams).
  • •Ability to prioritize, problem-solve, and manage time effectively with minimal supervision.
Experience:1-3 years
Education:Bachelor's
Skills:Organizational skillsAttention to detailCommunicationProblem-solvingTime management
Languages:English
Tech Stack:Microsoft OfficeWordExcelOutlookTeams

Company Brief

C3 AI
Provides an enterprise AI platform and applications that help organizations build, deploy, and operate machine learning and generative AI solutions across industries such as manufacturing, energy, defense, and finance.
Industry: AI & Machine Learning
Company Size: Enterprise (1,001+ employees)
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Redwood City, United States
Founded: 2009
WebsiteLinkedIn