Executive Assistant

BAE Systems
Adelaide
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceSkills: ["Discretion","Professionalism","Communication","Stakeholder management","Problem-solving"]

Provide exceptional executive support to senior business leaders in the Central Finance team by managing complex calendars, coordinating meetings and executive engagements, and preparing reports, presentations, and briefing materials. Handle domestic and international travel, expenses, invoices, and purchase requisitions in line with policy. Build strong stakeholder relationships, coordinate VIP visits, and support day-to-day executive office operations with discretion, professionalism, and attention to detail.

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BAE Systems
BAE Systems
2 days ago

Executive Assistant

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Source: Company careers pageValidated by: Fursa AI
Last checked: 21 hours agoStatus: Live

Job Summary

Provide exceptional executive support to senior business leaders in the Central Finance team by managing complex calendars, coordinating meetings and executive engagements, and preparing reports, presentations, and briefing materials. Handle domestic and international travel, expenses, invoices, and purchase requisitions in line with policy. Build strong stakeholder relationships, coordinate VIP visits, and support day-to-day executive office operations with discretion, professionalism, and attention to detail.
Location: Adelaide
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Provide high-level executive support including diary/calendar management and business operations support.
  • •Coordinate meetings, events, and executive engagements, managing logistics, catering, travel, and presentation materials.
  • •Prepare reports, presentations, correspondence, and briefing materials to support business priorities and decisions.
  • •Manage domestic and international travel, expenses, invoices, and purchase requisitions per company policies.
  • •Coordinate VIP visits and stakeholder engagements, and provide coverage and ad hoc support across the Executive Assistant team.
Travel: Medium travel

Key Requirements

  • •Previous experience supporting executives in a similar executive assistant role.
  • •Ability to handle confidential information with discretion, professionalism, and sound judgement.
  • •Strong problem-solving skills with the ability to anticipate needs and proactively manage issues.
  • •Experience managing expenses, invoices, purchase orders, and related reporting.
  • •Proficiency with Microsoft Office; SharePoint and Concur are desirable.
Skills:DiscretionProfessionalismCommunicationStakeholder managementProblem-solving
Tech Stack:Microsoft OfficeSharePointConcur

Eligibility

Nationality:Australian National
Security Clearance:Defence security clearance

Company Brief

BAE Systems
Multinational defence, security and aerospace company designing, manufacturing and supporting military and civilian systems including naval ships, submarines, aircraft, cyber solutions and electronic systems for governments and commercial customers.
Industry: Defense Manufacturing
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: London, United Kingdom
Founded: 1999
WebsiteLinkedIn