Aon

23 hours ago

Event Coordinator

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 16 hours agoStatus: Live

Job Summary

Plan and execute end-to-end events—from conferences and training sessions to corporate meetings and dinners. Own timelines, run-of-show documents, logistics, and onsite execution while coordinating vendors, venues, and contracts. Manage registration, RSVP tracking, attendee communications, and post-event reporting. Partner with executive leadership and marketing, oversee budgets and invoices, and support events outside normal hours with ~25% travel across the NYC & tri-state area.

Location: New York

Workplace: Hybrid

Employment Type: Full time

Job Function: Executive & General Management

Seniority: Mid level

Key Responsibilities

•Coordinate end-to-end event planning for conferences, training sessions, corporate meetings, and dinners, including timelines and logistical plans.
•Lead on-site execution—setup, vendor coordination, and issue resolution—to ensure high-quality delivery.
•Source and manage relationships with venues and vendors (AV, catering, travel), and negotiate contracts in conjunction with leadership.
•Manage event registration, RSVP tracking, attendee communications, and registration reporting in collaboration with marketing.
•Support budgets and reporting: track expenses, process invoices and vendor payments, and deliver post-event attendance/feedback recommendations.

Travel: Medium travel

Pay and Benefits

Salary: USD 85,000 - 100,000 annually

Perks:Paid Leave401k

Key Requirements

•5+ years of experience in event coordination, preferably in corporate, financial services, or professional services environments.
•Proven experience managing multiple events simultaneously with strong attention to detail.
•Strong organizational, communication, and problem-solving skills.
•Experience working with executive leadership, senior stakeholders, and external partners.
•Proficiency with Microsoft Office and event management tools/platforms; a Bachelor’s degree in Marketing, Communications, Hospitality, or related field is preferred.

Experience:5+ yearsFinancial servicesProfessional servicesWealth managementInsurance

Education:Bachelor's in Marketing, Communications, Hospitality, or related field

Skills:Organizational skillsCommunicationProblem-solvingClient-service mindsetAdaptability

Tech Stack:Microsoft OfficeEvent management tools/platformsAVCateringTravel

Company Brief

Aon

Global professional services firm providing risk, retirement, human resources, and insurance brokerage solutions to clients worldwide, including consulting, reinsurance, and data-driven risk management services.

Industry: Insurance

Company Size: Enterprise (1,001+ employees)

Revenue: USD 1B+

Growth: Public Company

Valuation: Public Company (Market Cap in USD)

Funding: IPO / Publicly Listed

Headquarters: London, United Kingdom

Founded: 1982

Glassdoor: 3.9

Website LinkedIn Glassdoor

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Aon