Office Manager

Harmattan AI
Austin
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 5-7 yearsSkills: ["Organizational skills","Attention to detail","Follow-through","Adaptability","Collaboration"]

Manage office operations and facilities needs, including office procedures, supplies/equipment, vendor coordination, and workplace support as the team grows. Own executive meeting schedules, agenda management, action items, and calendar optimization. Build and maintain scalable administrative systems for onboarding/offboarding and records management. Coordinate domestic and international travel, and support event and logistics planning for demonstrations, trade shows, customer visits, and company events.

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FursaFursa
Harmattan AI
Harmattan AI
2 months ago

Office Manager

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Source: Company careers pageValidated by: Fursa AI
Last checked: 5 hours agoStatus: Live

Job Summary

Manage office operations and facilities needs, including office procedures, supplies/equipment, vendor coordination, and workplace support as the team grows. Own executive meeting schedules, agenda management, action items, and calendar optimization. Build and maintain scalable administrative systems for onboarding/offboarding and records management. Coordinate domestic and international travel, and support event and logistics planning for demonstrations, trade shows, customer visits, and company events.
Location: Austin
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Establish and maintain office operating procedures and administrative processes, including supplies, equipment, vendors, and facilities needs.
  • •Coordinate office moves, workspace planning, and facility improvements as the organization grows.
  • •Own recurring executive and business meeting schedules, improving cadence, agendas, action-item tracking, and follow-up.
  • •Develop scalable administrative systems (templates, trackers, filing structures) and support onboarding/offboarding, document management, and records organization.
  • •Coordinate domestic and international travel and manage logistics for demonstrations, trade shows, customer visits, and company events.

Key Requirements

  • •5–7 years of experience in office administration, executive support, office management, or business operations.
  • •Prior experience supporting senior leaders, executives, founders, or C-suite personnel.
  • •Experience coordinating calendars, meetings, travel, events, and administrative processes.
  • •Experience in a startup, technology, aerospace, defense, or similarly fast-paced environment (preferred).
  • •Highly organized with strong attention to detail and follow-through.
Experience:5-7 yearsStartupTechnologyAerospaceDefense
Skills:Organizational skillsAttention to detailFollow-throughAdaptabilityCollaboration

Company Brief

Harmattan AI
Develops AI-driven autonomous military systems (drones, electronic warfare, ISR and mission-management software) and scales conflict-ready production for allied armed forces and defense primes.
Industry: Defense Technology
Company Size: Medium (51 to 250 employees)
Growth: Scaleup
Valuation: Unicorn (USD 1B+)
Funding: Series B
Headquarters: Paris, France
Founded: 2024
WebsiteLinkedInGlassdoor