Executive Assistant

USAA
San Antonio
Workplace: HybridFull timeUSD 63,590 - 121,530Function: Administration & Executive AssistanceEducation: high_schoolSkills: ["Attention to detail","Relationship building","Oral communication","Written communication","Problem-solving"]

Provide administrative support for multiple leaders in the Executive Management Group within the Communications and Public Affairs team. Manage calendars, email, records retention, and scheduling; coordinate agendas, meeting minutes, and follow-ups; draft internal communications and correspondence; proactively track deadlines and intranet/messaging updates. Support onboarding and team events, oversee travel and expense reporting, and help manage budgets to ensure smooth, confidential executive operations.

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FursaFursa
USAA
USAA
22 hours ago

Executive Assistant

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 5 hours agoStatus: Live
Reposted: similar role first listed 1 month ago

Job Summary

Provide administrative support for multiple leaders in the Executive Management Group within the Communications and Public Affairs team. Manage calendars, email, records retention, and scheduling; coordinate agendas, meeting minutes, and follow-ups; draft internal communications and correspondence; proactively track deadlines and intranet/messaging updates. Support onboarding and team events, oversee travel and expense reporting, and help manage budgets to ensure smooth, confidential executive operations.
Location: San Antonio
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Provide administrative support for multiple EMGs, including schedule/calendar and email management plus appropriate record retention.
  • •Coordinate activities to ensure timely information flow and help leaders prioritize daily responsibilities to meet deadlines.
  • •Draft internal communications and correspondence on behalf of assigned leaders, maintaining appropriate confidentiality.
  • •Monitor intranet pages and messaging channels and proactively disseminate deadline reminders for leaders and employees.
  • •Coordinate meetings (agendas, minutes, action items, attendees, meeting purpose) and manage travel, expense reporting, and budget adherence.

Pay and Benefits

Salary: USD 63,590 - 121,530
Perks:Health InsuranceDentalVision401kPensionLife InsuranceParental LeaveAdoption AssistancePaid LeavePaid HolidaysVolunteer HoursWellness Stipend

Key Requirements

  • •High School Diploma or General Equivalency Diploma required.
  • •4 years of directly related work experience providing administrative support to executives or leadership teams.
  • •Proficiency with Windows and Microsoft Office tools including MS Word, Excel, Outlook, and PowerPoint.
  • •Advanced knowledge of spreadsheets, data retrieval, and word processing/presentation software.
  • •Demonstrated experience managing calendars and prioritizing tasks in a fast-paced environment.
Experience:Administrative supportExecutive support
Education:High School
Skills:Attention to detailRelationship buildingOral communicationWritten communicationProblem-solving
Tech Stack:WindowsMS WordExcelOutlookPowerPointWordAdobePublisherMicrosoft OfficeSpreadsheetsConcur

Eligibility

Work Authorization:Authorization required. Sponsorship not provided.

Company Brief

USAA
Provides insurance, banking, investment, and financial services to U.S. military members, veterans, and their families. Best known for auto, home, life insurance, and member-focused digital banking products.
Industry: Insurance
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Established Company
Headquarters: San Antonio, United States
Founded: 1922
WebsiteLinkedIn