Office Manager

Mach9
San Francisco
Workplace: OnsiteFull timeUSD 100,000 - 150,000Function: Administration & Executive AssistanceExperience: 2+ yearsSkills: ["Organizational skills","Attention to detail","Accountability","Multitasking","Interpersonal skills"]

Own the day-to-day operation of Mach9’s in-office workplace, ensuring the office is clean, organized, welcoming, secure, and highly functional as the company scales from ~30 to ~75 employees. You’ll manage onsite guest and candidate experiences, office supplies and events, vendor and landlord relationships, conference rooms and access, and coordinate with an outsourced IT provider—taking full responsibility for keeping everything running smoothly.

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FursaFursa
Mach9
Mach9
15 hours ago

Office Manager

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Source: Company careers pageValidated by: Fursa AI
Last checked: 48 minutes agoStatus: Live

Job Summary

Own the day-to-day operation of Mach9’s in-office workplace, ensuring the office is clean, organized, welcoming, secure, and highly functional as the company scales from ~30 to ~75 employees. You’ll manage onsite guest and candidate experiences, office supplies and events, vendor and landlord relationships, conference rooms and access, and coordinate with an outsourced IT provider—taking full responsibility for keeping everything running smoothly.
Location: San Francisco
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Own the day-to-day operation of the Mach9 office, keeping it clean, organized, welcoming, secure, and highly functional.
  • •Greet guests, customers, candidates, investors, and vendors, and manage the onsite candidate interview experience from arrival through departure.
  • •Manage snacks, beverages, team lunches, kitchen supplies, office supplies, and related workplace needs.
  • •Own relationships with office vendors and service providers, including landlord/property management needs (cleaning, security/alarm, maintenance, repairs, access).
  • •Manage conference rooms, scheduling systems, office access/tools, and coordinate with the outsourced IT provider including laptop and equipment inventory management.

Pay and Benefits

Salary: USD 100,000 - 150,000
Equity and Bonus:Equity
Perks:Health InsuranceDentalVision401kPaid LeaveMeal Allowance

Key Requirements

  • •2+ years owning and managing the physical office of a high-growth startup (office-first responsibility, not part of a larger facilities team).
  • •Strong organizational skills with exceptional attention to detail.
  • •High personal accountability with the ability to follow through and close the loop.
  • •Ability to manage many small, unrelated priorities simultaneously without losing track of details.
  • •Comfort managing basic workplace technology, IT vendors, office systems, and purchasing/managing office furniture, equipment, and supplies.
Experience:2+ years
Skills:Organizational skillsAttention to detailAccountabilityMultitaskingInterpersonal skills
Tech Stack:CursorChatGPTClaude

Company Brief

Mach9
Builds AI-powered geospatial production software (Digital Surveyor) that converts LiDAR and imagery into engineering-ready 2D/3D maps and extracts features for surveying, transportation, and infrastructure teams.
Industry: Civil Engineering
Company Size: Small (11 to 50 employees)
Growth: Early Stage Startup
Funding: Seed
Headquarters: San Francisco, United States
Founded: 2021
Glassdoor
Glassdoor: 5.0
WebsiteLinkedInGlassdoor