Guest Relations Executive

Dubai Future Foundation
Dubai
Workplace: OnsiteFull timeFunction: Administration & Executive Assistance0Education: bachelorsSkills: ["Communication","Written communication","Verbal communication","Multitasking","Professional presentation"]

Serve as the front-line face of the foundation, welcoming visitors, delegates, VIPs, and staff while managing reception, calls, inquiries, and visitor logistics. Provide day-to-day administrative support, coordinate mail/couriers and office supplies, and assist with meeting bookings and recordkeeping. Act as a liaison across departments and support internal/external events through event logistics, guest registration, and on-ground hospitality.

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FursaFursa
Dubai Future Foundation
Dubai Future Foundation
2 days ago

Guest Relations Executive

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Last checked: 13 hours agoStatus: Live

Job Summary

Serve as the front-line face of the foundation, welcoming visitors, delegates, VIPs, and staff while managing reception, calls, inquiries, and visitor logistics. Provide day-to-day administrative support, coordinate mail/couriers and office supplies, and assist with meeting bookings and recordkeeping. Act as a liaison across departments and support internal/external events through event logistics, guest registration, and on-ground hospitality.
Location: Dubai
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Welcome visitors, delegates, VIPs, and staff professionally; manage the front desk, calls, and general inquiries by phone, in person, and by email.
  • •Maintain visitor management systems, issue visitor badges, and coordinate host notifications while keeping reception/lobby areas presentable and organized.
  • •Handle daily administrative support including mail/couriers, office supplies inventory, correspondence, and support for meeting room bookings and calendar coordination.
  • •Coordinate with vendors and internal departments to ensure smooth guest experience and office services; assist with onboarding logistics and travel/accommodation arrangements when required.
  • •Support event planning and execution for government visits, forums, workshops, and staff engagement events, including logistics, on-ground hospitality, and post-event activities like feedback and vendor settlement.

Key Requirements

  • •Bachelor’s degree in Business Administration, Hospitality Management, Public Relations, or a related field.
  • •Fluency in both English and Arabic for engaging with government stakeholders and VIP guests.
  • •Fresh graduates encouraged; no prior experience required, with preference for customer service, events, or administration internship/part-time/volunteer experience.
  • •1 to 3 years of relevant experience in reception, administration, or event coordination is welcome, ideally in a government, semi-government, or corporate environment.
  • •Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfortable with office/visitor management and scheduling tools.
Education:Bachelor's
Skills:CommunicationWritten communicationVerbal communicationMultitaskingProfessional presentation
Languages:EnglishArabic
Tech Stack:Microsoft OfficeWordExcelPowerPointOutlookVisitor management systemsCalendar and scheduling toolsOffice management softwareEmail

Eligibility

Nationality:United Arab Emirates

Company Brief

Dubai Future Foundation
Dubai Future Foundation (DFF) is a government-backed organisation that designs and delivers strategic initiatives, research and innovation programmes—including Museum of the Future and Dubai RDI—to accelerate Dubai’s adoption of advanced technologies and future-ready policies.
Industry: Government
Company Size: Medium (51 to 250 employees)
Growth: Government & Public Sector
Funding: Government Funded
Headquarters: Dubai, United Arab Emirates
Founded: 2017
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