Documentation Management Specialist (Noordwijk, NL, 2201 AZ)

Serco
Netherlands
Workplace: OnsiteFull timeFunction: Program & Project Management (PMO)Experience: 3-5 yearsEducation: bachelorsSkills: ["Attention to detail","Quality assurance","Communication","Coordination"]

Establish and manage documentation governance for ESA programmes at ESTEC, including documentation management plans, document repositories, records management, and archival compliance. Control documents end-to-end—registration, indexing, versioning, review/approval workflows, publication, and maintenance—while ensuring security, accessibility, traceability, and audit readiness. Coordinate programme board documentation and readiness schedules, distribute documentation packages to stakeholders, and support continuous process and knowledge improvements using tools and standards such as ECSS and SharePoint.

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FursaFursa
Serco
Serco
1 day ago

Documentation Management Specialist (Noordwijk, NL, 2201 AZ)

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Last checked: 8 hours agoStatus: Live

Job Summary

Establish and manage documentation governance for ESA programmes at ESTEC, including documentation management plans, document repositories, records management, and archival compliance. Control documents end-to-end—registration, indexing, versioning, review/approval workflows, publication, and maintenance—while ensuring security, accessibility, traceability, and audit readiness. Coordinate programme board documentation and readiness schedules, distribute documentation packages to stakeholders, and support continuous process and knowledge improvements using tools and standards such as ECSS and SharePoint.
Location: Netherlands
Workplace: Onsite
Employment Type: Full time
Job Function: Program & Project Management (PMO)
Seniority: Mid level

Key Responsibilities

  • •Develop and implement documentation management policies, procedures, and documentation management plans.
  • •Define document control requirements and ensure records management compliance with applicable standards.
  • •Manage document registration, indexing, version control, approval workflows, and archiving in official repositories.
  • •Coordinate programme board documentation, track readiness and submission schedules, and manage distribution of documentation packages.
  • •Maintain knowledge management by archiving and enabling retrieval of final reports, creating templates/training materials, and supporting continuous improvements.

Pay and Benefits

Perks:Travel AllowancePensionLearning BudgetRelocation SupportCommuter Benefits

Key Requirements

  • •Bachelor's degree in Information Management, Library Science, Business Administration, Project Management, or equivalent.
  • •Minimum 3 to 5 years of experience in document control, records management, or project documentation support.
  • •Experience developing and implementing documentation management policies and procedures, including documentation management plans.
  • •Experience managing document registration, indexing, version control, approval workflows, and archiving in controlled environments.
  • •Strong communication and coordination skills to support compliance reviews, audits, and board documentation preparation.
Experience:3-5 yearsSpaceDefenseGovernmentRegulated industries
Education:Bachelor's
Skills:Attention to detailQuality assuranceCommunicationCoordination
Tech Stack:SharePointDocument repositoriesQMS toolsDocumentation auditsConfiguration-controlled document environments

Company Brief

Serco
Provides public services across defence, transport, health, justice, immigration and citizen services, delivering operations, consultancy and managed services to governments and commercial clients worldwide.
Industry: Professional Services
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Hook, United Kingdom
Founded: 1929
WebsiteLinkedIn