Senior Coordinator, Administrative Support

WSP
Bengaluru, Mumbai
Workplace: HybridFull timeFunction: Administration & Executive AssistanceExperience: 5+ yearsEducation: high_schoolSkills: ["Professionalism","Interpersonal communication","Written and verbal communication","Teamwork","Discretion"]

Provide senior administrative support for daily office operations, including coordinating team, project, and client meetings, visitor and delivery management, and general office upkeep. Liaise with building management for maintenance requests and security access, manage shipping and managed print services, and support onboarding/offboarding coordination with IT. Also assist with project document control and records management, and may support procurement, timecard administration, and office safety/compliance programs.

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FursaFursa
WSP
WSP
4 days ago

Senior Coordinator, Administrative Support

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Source: Company careers pageValidated by: Fursa AI
Last checked: 18 hours agoStatus: Live

Job Summary

Provide senior administrative support for daily office operations, including coordinating team, project, and client meetings, visitor and delivery management, and general office upkeep. Liaise with building management for maintenance requests and security access, manage shipping and managed print services, and support onboarding/offboarding coordination with IT. Also assist with project document control and records management, and may support procurement, timecard administration, and office safety/compliance programs.
Location: Bengaluru, Mumbai
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Provide administrative support to all levels of staff, including coordinating meetings, communication, and activities for office or project sites.
  • •Manage office upkeep: liaison with building management for maintenance issues and security access cards, and oversee visitor/delivery handling during office hours.
  • •Coordinate shipping and deliveries, including incoming/outgoing and overnight mail, and support managed print services (printer liaison, supplies, and large plotter requests).
  • •Support onboarding and compliance activities, including new hire onboarding support and coordination for I-9 completion with IT and equipment/security card needs.
  • •Assist with project administration such as document control, records management, uploading documents to project websites, and supporting project reports and task/order coordination.
Travel: Low travel

Key Requirements

  • •Must be a self-starter capable of taking on tasks with little direction or supervision.
  • •Demonstrated competence using Microsoft Office applications, with emphasis on Excel spreadsheets, Word documents, and PowerPoint presentations.
  • •Strong professionalism and positive attitude when interacting with colleagues, clients, guests, and other employees in the office.
  • •Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks, while prioritizing effectively.
  • •5+ years of experience and a High School Diploma.
Experience:5+ yearsEngineering consulting
Education:High School
Skills:ProfessionalismInterpersonal communicationWritten and verbal communicationTeamworkDiscretion
Tech Stack:Microsoft OfficeExcelWordPowerPointOracleAdobe Professional

Company Brief

WSP
Global professional services firm providing engineering, consulting, and technical services across infrastructure, environment, buildings, transportation, and energy sectors for public- and private-sector clients worldwide.
Industry: Professional Services
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Montreal, Canada
Founded: 1959
WebsiteLinkedIn