Administrative Assistant III

Discover Financial
Toronto
Workplace: HybridFull timeUSD 79,200 - 90,300 annuallyFunction: Administration & Executive AssistanceExperience: 2+ yearsEducation: high_schoolSkills: ["Multitasking","Problem-solving","Communication","Organizational skills","Attention to detail"]

Support 3 to 5 executives in a fast-paced, tech-savvy environment by proactively managing complex calendars, coordinating executive meetings and offsites, and handling logistics like catering and room/venue bookings. Coordinate travel and prepare expense reports using internal systems. Assist with presentation materials and create clear business communications, while providing reliable call/message support and high-touch customer service across the organization.

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Discover Financial
Discover Financial
3 months ago

Administrative Assistant III

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Source: Company careers pageValidated by: Fursa AI
Last checked: 3 hours agoStatus: Live

Job Summary

Support 3 to 5 executives in a fast-paced, tech-savvy environment by proactively managing complex calendars, coordinating executive meetings and offsites, and handling logistics like catering and room/venue bookings. Coordinate travel and prepare expense reports using internal systems. Assist with presentation materials and create clear business communications, while providing reliable call/message support and high-touch customer service across the organization.
Location: Toronto
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Provide heavy, detailed proactive calendar management for multiple executives and adjust schedules based on last-minute changes.
  • •Organize and coordinate logistics for executive meetings, events, and offsites, including catering and room/venue booking.
  • •Coordinate travel arrangements and create expense reports using Capital One systems.
  • •Assist leaders with preparation and distribution of presentation materials.
  • •Prepare professional business communication documents and handle incoming calls/messages for executives.

Pay and Benefits

Salary: USD 79,200 - 90,300 annually
Perks:Health InsuranceTuition AssistanceRemote Work

Key Requirements

  • •At least 2 years of administrative experience.
  • •At least 2 years of experience with Google Suite or Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
  • •At least 3+ years of calendar management supporting multiple executives.
  • •High School Diploma, GED, or equivalent certification.
  • •Excellent written and verbal communication plus strong organizational skills.
Experience:2+ years
Education:High School
Skills:MultitaskingProblem-solvingCommunicationOrganizational skillsAttention to detail
Tech Stack:Google SuiteMicrosoft OfficeOutlookExcelWordPowerPointZoomSkypeVideo conferencingFax

Company Brief

Discover Financial
Provides consumer banking products, credit cards, personal loans, and payment services through the Discover brand. It operates a major U.S. financial network and serves individuals and merchants with lending and digital payment solutions.
Industry: Retail Banking
Company Size: Enterprise (1,001+ employees)
Revenue: USD 10M to 25M
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Riverwoods, United States
Founded: 1985
WebsiteLinkedIn