Administrative Assistant

Thales
Australia
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceSkills: ["Customer service","Communication","Prioritization","Time management","Problem-solving","Negotiation"]

Provide end-to-end administrative support across the site, including switchboard and paging, acting as the point of contact for onsite and incoming queries, and managing accurate electronic archiving records. Coordinate travel and expense reconciliations, arrange site amenities/utilities, and ensure timely handling of competing priorities using strong communication, time management, and problem-solving skills.

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FursaFursa
Thales
Thales
3 hours ago

Administrative Assistant

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 3 hours agoStatus: Live

Job Summary

Provide end-to-end administrative support across the site, including switchboard and paging, acting as the point of contact for onsite and incoming queries, and managing accurate electronic archiving records. Coordinate travel and expense reconciliations, arrange site amenities/utilities, and ensure timely handling of competing priorities using strong communication, time management, and problem-solving skills.
Location: Australia
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Provide administrative support across the site as required
  • •Operate the site switchboard and paging service
  • •Act as the point of contact for incoming and onsite queries, directing and/or messaging to the appropriate area
  • •Maintain archiving systems and create/record accurate electronic files, access monitoring, and destruction lists
  • •Arrange travel and complete expense reconciliations; prepare amenities/utilities as required

Pay and Benefits

Perks:Health InsurancePaid Leave

Key Requirements

  • •Relevant experience in an office environment
  • •Working knowledge of Office programs such as Word, Excel, and PowerPoint
  • •High-level customer service and communication skills (written and verbal)
  • •Ability to prioritize workload and manage time effectively to meet deadlines
  • •Exercise negotiation and problem-solving skills
Skills:Customer serviceCommunicationPrioritizationTime managementProblem-solvingNegotiation
Tech Stack:WordExcelPowerPoint

Eligibility

Nationality:Australian National
Security Clearance:Defence security clearance

Company Brief

Thales
Designs and delivers advanced systems and services for aerospace, defence, security, and digital identity and cybersecurity markets, serving government and commercial customers worldwide.
Industry: Defense Technology
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Paris, France
Founded: 2000
WebsiteLinkedIn