Business Support Coordinator (Executive Assistant - 12 month fixed term)

Xero
Auckland
Workplace: HybridFull timeFunction: Executive & General ManagementSkills: ["Proactive","Detail-focused","Judgement","Relationship building","Communication","Independent work","Continuous improvement"]

Support Executive General Managers and senior leaders by coordinating day-to-day operations across their domains. Manage senior leader administration including diaries, travel, expense claims, and meeting coordination, while organizing leadership events and coordinating calendars and purchase orders/contracts where relevant. Partner with other Business Support Coordinators, Operations Managers, and EAs to reduce process friction, support onboarding, and champion effective communication and global ways of working.

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FursaFursa
Xero
Xero
2 days ago

Business Support Coordinator (Executive Assistant - 12 month fixed term)

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Last checked: 4 hours agoStatus: Live

Job Summary

Support Executive General Managers and senior leaders by coordinating day-to-day operations across their domains. Manage senior leader administration including diaries, travel, expense claims, and meeting coordination, while organizing leadership events and coordinating calendars and purchase orders/contracts where relevant. Partner with other Business Support Coordinators, Operations Managers, and EAs to reduce process friction, support onboarding, and champion effective communication and global ways of working.
Location: Auckland
Workplace: Hybrid
Employment Type: Full time · 12 months
Job Function: Executive & General Management

Key Responsibilities

  • •Provide administrative support to senior leaders, including diary management, travel bookings, expense claims, and meeting coordination.
  • •Coordinate the XLT annual events calendar with the operations support team and assist with planning as needed.
  • •Raise and track purchase orders, manage contracts, and support payment processes where relevant.
  • •Organise and support leadership events, meetings, workshops, and ensure timely distribution of materials.
  • •Liaise between the EGM team and wider business to coordinate diaries, events, and resources, and support onboarding for new starters.

Key Requirements

  • •Proven experience supporting senior leaders in a fast-paced, global environment with strong judgement and discretion.
  • •Highly organised, proactive, detail-focused, able to manage competing priorities and work independently.
  • •Strong relationship-building skills with excellent communication and confidence across all levels and time zones.
  • •Comfort working behind the scenes to anticipate needs and ensure seamless delivery.
  • •Flexible, can-do attitude with a continuous improvement mindset and willingness to pitch in wherever needed.
Skills:ProactiveDetail-focusedJudgementRelationship buildingCommunicationIndependent workContinuous improvement

Company Brief

Xero
Provides cloud-based accounting, payroll, and financial management software for small and medium-sized businesses, enabling invoicing, bank reconciliation, reporting, and integrations with third-party apps globally.
Industry: Enterprise Software
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Wellington, New Zealand
Founded: 2006
WebsiteLinkedIn