Coordinator - Flight Operations (Dammam)

Air Arabia
Dammam
Full timeFunction: Executive & General ManagementExperience: 2+ yearsSkills: ["Communication","Interpersonal skills","Teamwork","Organization","Time management"]

Coordinate day-to-day administrative and operational support between Flight Operations and internal/external stakeholders to ensure pilot legality and readiness. Follow up on licenses, passes, medical check-ups, and medical card renewals, update required systems for GACA/civil aviation audits, and maintain accurate records and communications/notices for pilots. Support training coordination and handle purchases, expense claims, and invoice-related follow-ups with Finance.

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FursaFursa
Air Arabia
Air Arabia
14 hours ago

Coordinator - Flight Operations (Dammam)

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 14 hours agoStatus: Live

Job Summary

Coordinate day-to-day administrative and operational support between Flight Operations and internal/external stakeholders to ensure pilot legality and readiness. Follow up on licenses, passes, medical check-ups, and medical card renewals, update required systems for GACA/civil aviation audits, and maintain accurate records and communications/notices for pilots. Support training coordination and handle purchases, expense claims, and invoice-related follow-ups with Finance.
Location: Dammam
Employment Type: Full time
Job Function: Executive & General Management

Key Responsibilities

  • •Facilitate pilots’ day-to-day work by following up on license renewals and ensuring compliance with Air Arabia policies and GACA regulations.
  • •Support aero-medical check-ups by arranging appointments/documents, tracking medical expiries, and coordinating with designated clinics for medical card renewals.
  • •Audit and verify medical invoices for compatibility with contract terms and certificates issued to pilots.
  • •Maintain accurate, up-to-date records (documents, licenses, rosters, warnings, and reports) and generate regular/ad-hoc notices as instructed by Flight Operations leadership.
  • •Update Cesar/AeroLine systems with validated license/medical/document expiry data and coordinate with GACA/civil aviation authorities for temporary validations and air law exams; coordinate training with Crew Planning & Control.

Key Requirements

  • •2+ years of related experience in an administrative or coordination role within an operations department; airline/aviation experience is an advantage.
  • •Bachelor’s degree in Management/Administration or equivalent is preferred (or Higher Diploma in Office Management/Secretarial Skills with relevant experience).
  • •Proficient in Microsoft Office, especially Advanced Excel.
  • •Very good communication skills (verbal and written) with high accuracy.
  • •Experience handling rosters/schedules and spreadsheets; invoice handling/accounting is preferred.
Experience:2+ yearsAirlinesAviationOperations
Education:
Skills:CommunicationInterpersonal skillsTeamworkOrganizationTime management
Languages:EnglishArabic
Tech Stack:Microsoft OfficeAdvanced ExcelCesar SystemAeroLine System

Company Brief

Air Arabia
Air Arabia is a low-cost carrier based in the United Arab Emirates, offering scheduled passenger and cargo services across the Middle East, North Africa, Asia and Europe with a focus on affordable regional air travel.
Industry: Airlines
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Sharjah, United Arab Emirates
Founded: 2003
WebsiteLinkedIn