Receptionist & Admin Assistant

e.construct
Dubai
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceEducation: bachelorsSkills: ["Organizational skills","Coordination","Attention to detail","Confidentiality"]

Manage employee and administrative documentation end-to-end, including contracts, IDs, and certificates. Coordinate with the PRO to handle visas and related government transactions, support onboarding paperwork for new joiners, and assist with license renewals and compliance documentation. Serve as the first point of contact at reception, handle daily office administration (filing, scanning, correspondence, scheduling), and maintain renewal/onboarding trackers and reports.

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FursaFursa
e.construct
e.construct
2 days ago

Receptionist & Admin Assistant

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 19 hours agoStatus: Live

Job Summary

Manage employee and administrative documentation end-to-end, including contracts, IDs, and certificates. Coordinate with the PRO to handle visas and related government transactions, support onboarding paperwork for new joiners, and assist with license renewals and compliance documentation. Serve as the first point of contact at reception, handle daily office administration (filing, scanning, correspondence, scheduling), and maintain renewal/onboarding trackers and reports.
Location: Dubai
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Maintain and update employee and administrative files to ensure accuracy, organization, and confidentiality.
  • •Manage company and personnel documents (contracts, IDs, certificates) and track/renew official documents such as licenses and Emirates IDs.
  • •Prepare documentation for new joiners and support onboarding and compliance documentation with relevant authorities.
  • •Liaise with the PRO for visa applications, renewals, and cancellations; follow up on submissions and approvals.
  • •Serve as first point of contact at reception and handle daily office administration (filing, scanning, correspondence, scheduling, and meeting/appointment logistics).

Key Requirements

  • •Bachelor’s degree in Business Administration or a related field.
  • •2–4 years of experience in office administration or similar roles within the UAE.
  • •Familiarity with MOHRE and visa processes is an advantage.
  • •Strong organizational and coordination skills with attention to detail.
  • •Proficient in Microsoft Office (Excel, Word) and general documentation systems.
Experience:UAE
Education:Bachelor's in Business Administration
Skills:Organizational skillsCoordinationAttention to detailConfidentiality
Tech Stack:Microsoft OfficeExcelWord

Company Brief

e.construct
e.construct provides structural engineering, design, and construction consultancy services for residential and commercial projects, focusing on BIM integration, sustainable solutions, and project management to streamline delivery and ensure compliance with building regulations.
Industry: Civil Engineering
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