Senior Executive Assistant

MongoDB
Palo Alto
Workplace: HybridFull timeUSD 68,000 - 133,000 annuallyFunction: Administration & Executive AssistanceExperience: 5+ yearsEducation: bachelorsSkills: ["Discretion","Diplomacy","Judgment","Accountability","Communication"]

Support two Vice Presidents in Field Operations by managing calendars, prioritizing requests, and coordinating meetings and video conferences. Handle complex travel and expense planning, including international itineraries and last-minute changes. Lead and execute team events and offsites, manage procurement-related logistics, and drive correspondence, spreadsheets, slide decks, and agendas. Track action items to closure with discretion and integrity, working cross-functionally across the organization.

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FursaFursa
MongoDB
MongoDB
1 month ago

Senior Executive Assistant

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 18 hours agoStatus: Live
Reposted: similar role first listed 5 months ago

Job Summary

Support two Vice Presidents in Field Operations by managing calendars, prioritizing requests, and coordinating meetings and video conferences. Handle complex travel and expense planning, including international itineraries and last-minute changes. Lead and execute team events and offsites, manage procurement-related logistics, and drive correspondence, spreadsheets, slide decks, and agendas. Track action items to closure with discretion and integrity, working cross-functionally across the organization.
Location: Palo Alto
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Sr. Director level

Key Responsibilities

  • •Manage multiple requests and priorities for two leaders while staying calm under pressure and anticipating changing needs.
  • •Maintain and coordinate executive calendars, meetings, and calls including video conferencing and team events.
  • •Handle travel and expenses, including international itineraries and last-minute changes.
  • •Lead team events and offsite meetings, including procurement and accounts payable logistics, and onsite event support as needed.
  • •Create and review correspondence, spreadsheets, slide decks, and meeting agendas; track action items to closure.
Travel: Low travel

Pay and Benefits

Salary: USD 68,000 - 133,000 annually

Key Requirements

  • •5+ years supporting one or more executives, or equivalent experience working directly with executives.
  • •Bachelor's degree or equivalent relevant work experience.
  • •Strong discretion, diplomacy, and judgment with highly sensitive and confidential material.
  • •Proficiency with Google Workspace (or similar) and video conferencing tools.
  • •Experience managing complex domestic and international travel with flexibility for changing priorities.
Experience:5+ years
Education:Bachelor's
Skills:DiscretionDiplomacyJudgmentAccountabilityCommunication
Languages:English
Tech Stack:Google Workspace

Company Brief

MongoDB
Develops MongoDB, a leading general-purpose, document-based database platform that enables developers and enterprises to build scalable, high-performance applications with flexible data models and cloud-native capabilities.
Industry: Data Infrastructure
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: New York, United States
Founded: 2007
Glassdoor
Glassdoor: 4.1
WebsiteLinkedIn