Senior Coordinator, Document Controls

WSP
Noida
Full timeFunction: Executive & General ManagementSkills: ["Organizational skills","Time management","Communication","Detail-oriented","Methodical"]

Coordinate project document control activities within the PMCM discipline, supporting a UK team. Own the setup and maintenance of document registers and issue sheets, manage document storage, and ensure documents and client deliverables are properly received, transmitted, and filed in accordance with project lifecycle procedures. Perform document life-cycle reviews, track incoming/outgoing information, and support EDMS uploads/downloads using multiple systems while coordinating against deadlines.

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FursaFursa
WSP
WSP
2 days ago

Senior Coordinator, Document Controls

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Last checked: 17 hours agoStatus: Live

Job Summary

Coordinate project document control activities within the PMCM discipline, supporting a UK team. Own the setup and maintenance of document registers and issue sheets, manage document storage, and ensure documents and client deliverables are properly received, transmitted, and filed in accordance with project lifecycle procedures. Perform document life-cycle reviews, track incoming/outgoing information, and support EDMS uploads/downloads using multiple systems while coordinating against deadlines.
Location: Noida
Employment Type: Full time
Job Function: Executive & General Management
Seniority: Mid level

Key Responsibilities

  • •Record issued documents and maintain compliance with project life cycle procedures.
  • •Receive/download drawings and documents from EDMS and file them in the appropriate directory.
  • •Prepare and maintain the Master Document Register and provide a schedule of documents received and transmitted, including revisions.
  • •Upload drawings and documents to EDMS (e.g., per the Project Manager’s schedule) and circulate received/downloaded documents to the project team in client EDMS and WSP CDE.
  • •Set up and maintain document issue sheets, maintain logs of incoming/outgoing information, and conduct high-level review of life-cycle-controlled documents.

Key Requirements

  • •8–10 years’ experience managing documents and data in a multi-discipline detail design engineering environment.
  • •Experience setting up Document Control Project processes.
  • •Experience uploading and downloading using online collaborative websites/EDMS.
  • •Experience using EDMS tools such as ACC, ProjectWise, Asite, or Aconex is an advantage.
  • •Excellent organizational, time-management, and communication skills, able to manage multiple UK-based projects and deadlines.
Experience:Document managementData managementMulti-discipline engineeringEDMS
Skills:Organizational skillsTime managementCommunicationDetail-orientedMethodical
Tech Stack:EDMSACCProjectWiseAsiteAconex

Company Brief

WSP
Global professional services firm providing engineering, consulting, and technical services across infrastructure, environment, buildings, transportation, and energy sectors for public- and private-sector clients worldwide.
Industry: Professional Services
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Montreal, Canada
Founded: 1959
WebsiteLinkedIn