WHO

1 week ago

Assistant WR

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Last checked: 9 hours agoStatus: Live

Job Summary

Support the WHO Representative by managing calendars and appointments, handling correspondence, and preparing briefing materials for official trips and meetings. Coordinate meetings and maintain external partner contacts, while drafting routine and confidential documents and ensuring procedural accuracy. Handle travel logistics through WHO systems, maintain records and confidential files, and support administrative activities including updates to social media networks and assistance with administrative staff needs.

Location: Beirut

Workplace: Onsite

Employment Type: Contract · Permanent

Job Function: Administration & Executive Assistance

Seniority: Mid level

Key Responsibilities

•Arrange and maintain the Representative’s calendar, appointments, and meetings; receive visitors and calls and answer queries.
•Receive, screen and route correspondence; conduct information searches; compile briefing materials and select pertinent abstracts.
•Draft routine correspondence, type documents and reports (including some confidential materials), and prepare tables/graphs and PowerPoint presentations.
•Organize the Representative’s travel, including raising travel requests in GSM, requesting itineraries and visas, arranging hotel bookings, following up on duty travel reports, and keeping records.
•Maintain and update files and records (including confidential materials), ensure timely renewal of personal documents, and assist with administrative matters and junior staff support as needed.

Pay and Benefits

Salary: USD 51,485 annually

Perks:Health InsuranceAnnual LeaveParental Leave

Key Requirements

•Completion of secondary school plus secretarial training and computer training.
•At least eight years of progressive secretarial/administrative experience.
•Expert knowledge of English and expert knowledge of the local language.
•Good drafting skills and the ability to maintain strong working relationships with clients and stakeholders.
•Knowledge of WHO rules, manuals, procedures, practice and the WHO Style Guide is an asset.

Education:High School

Skills:DraftingRelationship buildingTime managementStress managementCommunication

Languages:EnglishFrench

Tech Stack:PowerPointGSM

Company Brief

WHO

The World Health Organization is a United Nations specialized agency responsible for international public health, coordinating global health initiatives, setting standards, providing guidance, and supporting countries in disease prevention, emergency response, and health systems strengthening.

Industry: International Organizations

Company Size: Enterprise (1,001+ employees)

Growth: Government & Public Sector

Funding: Government Funded

Headquarters: Geneva, Switzerland

Founded: 1948

Website LinkedIn

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WHO