Personal Assistant to CEO (and Team Administrator)

Thales
Oxford, Bristol
Workplace: HybridFull timeFunction: Administration & Executive AssistanceEducation: high_schoolSkills: ["Proactive","Discreet","Highly organised","Attention to detail","Stakeholder management","Problem-solving"]

Provide end-to-end executive support to the CEO by managing diaries, coordinating meetings, and following up to completion. Handle complex travel and expenses, and produce polished documents and presentations using MS Office 365. Also support Harwell (and Bristol) with day-to-day office operations, meeting support for leadership committees, culture and tool administration (e.g., Concur, Teams, Viva Engage), and cover for other EAs during absences.

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FursaFursa
Thales
Thales
1 day ago

Personal Assistant to CEO (and Team Administrator)

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Source: Company careers pageValidated by: Fursa AI
Last checked: 2 hours agoStatus: Live

Job Summary

Provide end-to-end executive support to the CEO by managing diaries, coordinating meetings, and following up to completion. Handle complex travel and expenses, and produce polished documents and presentations using MS Office 365. Also support Harwell (and Bristol) with day-to-day office operations, meeting support for leadership committees, culture and tool administration (e.g., Concur, Teams, Viva Engage), and cover for other EAs during absences.
Location: Oxford, Bristol
Workplace: Hybrid
Employment Type: Full time · Permanent
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Own the CEO’s diary end-to-end: schedule meetings, anticipate priorities, and follow up to drive actions to completion.
  • •Manage complex travel and logistics for the CEO using Concur, and handle expenses reconciliation, credit card statements, and purchase orders.
  • •Produce high-quality documents and presentations (letters, emails, townhall slide decks, leadership packs) using MS Office.
  • •Oversee day-to-day office management at Harwell (and support Bristol), creating an efficient, welcoming site environment and building stakeholder relationships.
  • •Run end-to-end meeting support for leadership teams and committees, prepare PowerPoint decks, maintain calendars, and support onboarding while acting as a tool champion for systems used by the CEO.
Travel: Medium travel

Pay and Benefits

Perks:Health InsuranceCycle ToEmployee DiscountsPaid Volunteering

Key Requirements

  • •Proven experience as a Personal/Executive Assistant supporting C-suite or senior leaders in a fast-paced, confidential environment.
  • •Advanced MS Office 365 skills, especially Excel (formulas, merging, adapting spreadsheets), Word, and PowerPoint.
  • •GCSEs (or equivalent) in English, Science, and Maths (minimum).
  • •Exceptional attention to detail and written communication, with strong stakeholder management across multi-site teams.
  • •Driving licence (or ability to travel regularly between Harwell and Bristol).
Education:High School
Skills:ProactiveDiscreetHighly organisedAttention to detailStakeholder managementProblem-solving
Licenses:Driving licence
Tech Stack:MS Office 365ExcelWordPowerPointConcurTeamsViva EngageTribellooRewards & Recognition PortalE-ReceptionSagittarius

Eligibility

Nationality:UK National
Security Clearance:SC

Company Brief

Thales
Designs and delivers advanced systems and services for aerospace, defence, security, and digital identity and cybersecurity markets, serving government and commercial customers worldwide.
Industry: Defense Technology
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Paris, France
Founded: 2000
WebsiteLinkedIn