Kayali

2 days ago

Executive Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 17 hours agoStatus: Live

Job Summary

Support the Founder and CEO as a strategic partner by managing complex global calendars and travel, coordinating multi-time-zone logistics, and handling VIP communications with discretion. Prepare briefing materials, presentations, and reports for board and investor needs, track KPIs and expenses, and coordinate cross-department initiatives and high-profile luxury events. Handle sensitive contracts and intellectual property while maintaining streamlined office workflows.

Location: Dubai

Workplace: Onsite

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Mid level

Key Responsibilities

•Proactively manage complex global schedules, including high-priority meetings and international travel itineraries.
•Coordinate multi-time-zone logistics, including visas and accommodations, anticipating executive needs.
•Act as a primary point of contact for internal teams, external partners, and VIP clients; screen and prioritize communications.
•Prepare briefing materials, presentations, and reports for board meetings, investor pitches, and global market analyses; track KPIs, budgeting, and expenses.
•Oversee cross-department initiatives and plan high-profile events while maintaining confidential, well-organized digital filing and workflows.

Pay and Benefits

Perks:Health InsuranceDentalVisionVolunteer DayBirthday LeaveEmployee DiscountsProduct Gifting

Key Requirements

•5+ years as an Executive Assistant supporting C-suite executives, ideally in luxury goods, beauty, or fragrance.
•Mastery of Microsoft Office Suite and CRM platforms (e.g., Salesforce), plus virtual meeting tools.
•Superior written and verbal communication in English; additional languages (e.g., French, Arabic) are a plus.
•Agile problem-solving and the ability to thrive in fast-paced, culturally diverse environments.
•Proactive, detail-oriented judgment with discretion, kindness, and the ability to balance competing priorities.

Experience:5+ yearsLuxury goodsBeautyFragranceLuxury retail operations

Education:Bachelor's

Skills:Organizational skillsDiscretionCommunicationProblem-solvingAttention to detail

Languages:EnglishFrenchArabic

Tech Stack:Microsoft Office SuiteSalesforceCRMVirtual meeting tools

Company Brief

Kayali

Kayali is a niche fragrance brand founded by Huda Kattan and Mona Kattan, offering luxury perfumes inspired by Middle Eastern and global scent traditions. The brand is part of the Huda Beauty family and focuses on premium, long-lasting fragrances.

Industry: Beauty & Personal Care

Company Size: Small (11 to 50 employees)

Growth: Established Company

Headquarters: Dubai, United Arab Emirates

Founded: 2018

Website

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Kayali

2 days ago

Executive Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 17 hours agoStatus: Live

Job Summary

Location: Dubai

Workplace: Onsite

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Mid level

Key Responsibilities

•Proactively manage complex global schedules, including high-priority meetings and international travel itineraries.
•Coordinate multi-time-zone logistics, including visas and accommodations, anticipating executive needs.
•Act as a primary point of contact for internal teams, external partners, and VIP clients; screen and prioritize communications.
•Prepare briefing materials, presentations, and reports for board meetings, investor pitches, and global market analyses; track KPIs, budgeting, and expenses.
•Oversee cross-department initiatives and plan high-profile events while maintaining confidential, well-organized digital filing and workflows.

Pay and Benefits

Perks:Health InsuranceDentalVisionVolunteer DayBirthday LeaveEmployee DiscountsProduct Gifting

Key Requirements

•5+ years as an Executive Assistant supporting C-suite executives, ideally in luxury goods, beauty, or fragrance.
•Mastery of Microsoft Office Suite and CRM platforms (e.g., Salesforce), plus virtual meeting tools.
•Superior written and verbal communication in English; additional languages (e.g., French, Arabic) are a plus.
•Agile problem-solving and the ability to thrive in fast-paced, culturally diverse environments.
•Proactive, detail-oriented judgment with discretion, kindness, and the ability to balance competing priorities.

Experience:5+ yearsLuxury goodsBeautyFragranceLuxury retail operations

Education:Bachelor's

Skills:Organizational skillsDiscretionCommunicationProblem-solvingAttention to detail

Languages:EnglishFrenchArabic

Tech Stack:Microsoft Office SuiteSalesforceCRMVirtual meeting tools

Company Brief

Kayali

Industry: Beauty & Personal Care

Company Size: Small (11 to 50 employees)

Growth: Established Company

Headquarters: Dubai, United Arab Emirates

Founded: 2018

Website