Administrative Officer - Procurement and General Services Contracts Section

The Government of Dubai Legal Affairs Department
Dubai
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 5-10 yearsEducation: bachelorsSkills: ["Confidentiality","Communication","Organizational skills","Attention to detail","Problem-solving"]

Support the team in the Procurement and General Services Contracts Section with day-to-day administrative and operational tasks. Manage paper and electronic filing, records, and document control; track incoming and outgoing transactions through a transaction management system (CMS); prepare meeting agendas and minutes; coordinate logistics and correspondence; and ensure confidentiality and proper handling of sensitive legal documents. The role also includes weekly reporting and internal security control evaluation support.

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FursaFursa
The Government of Dubai Legal Affairs Department
The Government of Dubai Legal Affairs Department
1 month ago

Administrative Officer - Procurement and General Services Contracts Section

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Last checked: 17 hours agoStatus: Live

Job Summary

Support the team in the Procurement and General Services Contracts Section with day-to-day administrative and operational tasks. Manage paper and electronic filing, records, and document control; track incoming and outgoing transactions through a transaction management system (CMS); prepare meeting agendas and minutes; coordinate logistics and correspondence; and ensure confidentiality and proper handling of sensitive legal documents. The role also includes weekly reporting and internal security control evaluation support.
Location: Dubai
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Perform administrative and operational tasks to support the team.
  • •Support administration for the department head, section managers, and lawyers; manage filing, correspondence, documents, and records.
  • •Record and follow up incoming and outgoing transactions using the transaction management system (CMS) and internal systems.
  • •Prepare meeting agendas and minutes, coordinate meetings, schedules, and logistics, and track action items.
  • •Prepare and send official correspondence and email communications; produce recurring reports and statistics, ensuring confidentiality of sensitive legal documents.

Key Requirements

  • •Bachelor’s degree in Business Administration, Office Management, Public Administration, or a related field (diploma holders with extensive relevant experience may be considered).
  • •5–10 years of administrative or executive support experience, preferably in a government, legal, or professional services sector.
  • •Experience supporting senior management and supervising junior administrative staff.
  • •Advanced proficiency with computers and Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams).
  • •Strong knowledge of CMS/document management systems and excellent written and verbal communication, including meeting minutes and reporting.
Experience:5-10 yearsGovernmentLegalProfessional services
Education:Bachelor's in Business Administration, Office Management, Public Administration, or related field
Skills:ConfidentialityCommunicationOrganizational skillsAttention to detailProblem-solving
Languages:EnglishArabic
Tech Stack:Microsoft Office 365WordExcelPowerPointOutlookTeamsCMSDocument managementTransaction management system

Company Brief

The Government of Dubai Legal Affairs Department
The Legal Affairs Department of the Government of Dubai provides legal services, legislation drafting, advisory opinions, and dispute resolution support to Dubai government entities, ensuring legal compliance and protecting public and governmental interests.
Industry: Government
Company Size: Enterprise (1,001+ employees)
Growth: Government & Public Sector
Funding: Government Funded
Headquarters: Dubai, United Arab Emirates
Website