Admin Officer – IAAI

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Source: Company careers pageValidated by: Fursa AI

Last checked: 22 hours agoStatus: Live

Job Summary

Support IAAI leadership with high-level executive and administrative assistance. Manage the line manager’s schedule, prioritize requests, and act as a key contact for internal and external stakeholders. Handle professional correspondence, documentation, research, reporting, confidential records, and meeting logistics. Oversee division executive assistants’ workflow, coordinate events and VIP hospitality, assist with travel arrangements, and provide financial administration support including invoices, expenditures, and budget inputs.

Location: Anywhere

Workplace: Remote

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Entry level

Key Responsibilities

•Manage the line manager’s schedule, prioritize commitments, and coordinate approvals and executive inquiries.
•Create and manage correspondence, documentation, records, and confidential information while producing structured reports and recommendations.
•Coordinate meetings by creating agendas, documenting minutes, following up on actions, and drafting action plans with timelines and resources.
•Oversee division executive assistants’ workflow, liaise across divisions for information needed for decisions, and coordinate events and hospitality for VIPs/visitors.
•Support financial administration and budget coordination by managing invoices/expenditure requests, tracking budget status, and reporting discrepancies.

Key Requirements

•Bachelor’s degree in business administration or a relevant discipline.
•At least two years’ experience as an executive assistant or administration officer in a large, complex organization.
•Excellent written and verbal English skills with strong report-writing and documentation ability.
•Strong organization and time-management skills, including the ability to prioritize tasks and manage multiple assignments under tight deadlines.
•Demonstrated experience in financial administration, including managing invoices, tracking budget/expenditures, and supplier/service provider relationships.

Experience:2+ years

Education:Bachelor's in business administration

Skills:OrganizationTime managementPrioritizationInterpersonal skillsAttention to detailCustomer serviceConfidentialityCommunicationAdaptability

Languages:English

Tech Stack:Microsoft OfficeOutlookWord processingSpreadsheetsDatabasesPresentationsData analysis software

Company Brief

MBZUAI

Website

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MBZUAI

2 weeks ago

Admin Officer – IAAI

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 22 hours agoStatus: Live

Job Summary

Location: Anywhere

Workplace: Remote

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Entry level

Key Responsibilities

•Manage the line manager’s schedule, prioritize commitments, and coordinate approvals and executive inquiries.
•Create and manage correspondence, documentation, records, and confidential information while producing structured reports and recommendations.
•Coordinate meetings by creating agendas, documenting minutes, following up on actions, and drafting action plans with timelines and resources.
•Oversee division executive assistants’ workflow, liaise across divisions for information needed for decisions, and coordinate events and hospitality for VIPs/visitors.
•Support financial administration and budget coordination by managing invoices/expenditure requests, tracking budget status, and reporting discrepancies.

Key Requirements

•Bachelor’s degree in business administration or a relevant discipline.
•At least two years’ experience as an executive assistant or administration officer in a large, complex organization.
•Excellent written and verbal English skills with strong report-writing and documentation ability.
•Strong organization and time-management skills, including the ability to prioritize tasks and manage multiple assignments under tight deadlines.
•Demonstrated experience in financial administration, including managing invoices, tracking budget/expenditures, and supplier/service provider relationships.

Experience:2+ years

Education:Bachelor's in business administration

Skills:OrganizationTime managementPrioritizationInterpersonal skillsAttention to detailCustomer serviceConfidentialityCommunicationAdaptability

Languages:English

Tech Stack:Microsoft OfficeOutlookWord processingSpreadsheetsDatabasesPresentationsData analysis software

Company Brief

MBZUAI

Website