Admin Officer – IAAI

MBZUAI
Anywhere
Workplace: RemoteFull timeFunction: Administration & Executive AssistanceExperience: 2+ yearsEducation: bachelorsSkills: ["Organization","Time management","Prioritization","Interpersonal skills","Attention to detail","Customer service","Confidentiality","Communication","Adaptability"]

Support IAAI leadership with high-level executive and administrative assistance. Manage the line manager’s schedule, prioritize requests, and act as a key contact for internal and external stakeholders. Handle professional correspondence, documentation, research, reporting, confidential records, and meeting logistics. Oversee division executive assistants’ workflow, coordinate events and VIP hospitality, assist with travel arrangements, and provide financial administration support including invoices, expenditures, and budget inputs.

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FursaFursa
MBZUAI
MBZUAI
2 months ago

Admin Officer – IAAI

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Source: Company careers pageValidated by: Fursa AI
Last checked: 10 hours agoStatus: Live
Reposted: similar role first listed 1 month ago

Job Summary

Support IAAI leadership with high-level executive and administrative assistance. Manage the line manager’s schedule, prioritize requests, and act as a key contact for internal and external stakeholders. Handle professional correspondence, documentation, research, reporting, confidential records, and meeting logistics. Oversee division executive assistants’ workflow, coordinate events and VIP hospitality, assist with travel arrangements, and provide financial administration support including invoices, expenditures, and budget inputs.
Location: Anywhere
Workplace: Remote
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Manage the line manager’s schedule, prioritize commitments, and coordinate approvals and executive inquiries.
  • •Create and manage correspondence, documentation, records, and confidential information while producing structured reports and recommendations.
  • •Coordinate meetings by creating agendas, documenting minutes, following up on actions, and drafting action plans with timelines and resources.
  • •Oversee division executive assistants’ workflow, liaise across divisions for information needed for decisions, and coordinate events and hospitality for VIPs/visitors.
  • •Support financial administration and budget coordination by managing invoices/expenditure requests, tracking budget status, and reporting discrepancies.

Key Requirements

  • •Bachelor’s degree in business administration or a relevant discipline.
  • •At least two years’ experience as an executive assistant or administration officer in a large, complex organization.
  • •Excellent written and verbal English skills with strong report-writing and documentation ability.
  • •Strong organization and time-management skills, including the ability to prioritize tasks and manage multiple assignments under tight deadlines.
  • •Demonstrated experience in financial administration, including managing invoices, tracking budget/expenditures, and supplier/service provider relationships.
Experience:2+ years
Education:Bachelor's in business administration
Skills:OrganizationTime managementPrioritizationInterpersonal skillsAttention to detailCustomer serviceConfidentialityCommunicationAdaptability
Languages:English
Tech Stack:Microsoft OfficeOutlookWord processingSpreadsheetsDatabasesPresentationsData analysis software

Company Brief

MBZUAI
Mohamed bin Zayed University of Artificial Intelligence is a graduate-level research university in Abu Dhabi focused on AI education, research, and industry collaboration. It offers advanced programs in machine learning, computer vision, natural language processing, and related fields.
Industry: Higher Education
Company Size: Large (251 to 1,000 employees)
Growth: Government & Public Sector
Funding: Government Funded
Headquarters: Abu Dhabi, United Arab Emirates
Founded: 2019
WebsiteLinkedIn