Executive Assistant (with HubSpot experience) | 20577

Wing Assistant
Philippines
Workplace: RemoteFull timePHP 70,000 - 75,000 monthlyFunction: Administration & Executive AssistanceExperience: 5+ yearsEducation: bachelorsSkills: ["Excellent communication","Organizational skills","Time management","Proactive attitude","Process adherence"]

Support C-level executives by handling invoices and payment tracking, expense recording, and document organization. Gather market and industry data to produce reports and presentation slides, while managing CRM-based marketing and sales data through HubSpot and related tools. Coordinate calendars, client meeting prep, and travel arrangements, and maintain project communications. Also assist with conference operations, quote-to-cash processing, and data hygiene tasks, working fully remote.

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Wing Assistant
Wing Assistant
3 days ago

Executive Assistant (with HubSpot experience) | 20577

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Source: Company careers pageValidated by: Fursa AI
Last checked: 3 hours agoStatus: Live

Job Summary

Support C-level executives by handling invoices and payment tracking, expense recording, and document organization. Gather market and industry data to produce reports and presentation slides, while managing CRM-based marketing and sales data through HubSpot and related tools. Coordinate calendars, client meeting prep, and travel arrangements, and maintain project communications. Also assist with conference operations, quote-to-cash processing, and data hygiene tasks, working fully remote.
Location: Philippines
Workplace: Remote
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Create and send statements or invoices, track payments, and record company expenses.
  • •Gather trends and best-practice information and prepare comparative reports and findings.
  • •Store and organize documents; perform data entry such as lead lists, meeting minutes, and payroll information.
  • •Coordinate team calendars to prevent scheduling conflicts and ensure clients are on time and prepared for meetings, including itinerary and travel booking.
  • •Manage CRM updates and data hygiene (deduplicate contacts/companies) and support conference operations, quote-to-cash processing, and deal troubleshooting in HubSpot workflows.

Pay and Benefits

Salary: PHP 70,000 - 75,000 monthly
Perks:Health InsurancePaid TrainingRemote WorkOvertime PayHoliday Pay

Key Requirements

  • •Minimum of 5 years of experience as an Executive Assistant to C-levels (CEO, COO etc).
  • •Bachelor's degree or any certificate course.
  • •HubSpot experience (non-negotiable).
  • •Excellent English communication skills (written and verbal, at least B2 level).
  • •Ability to work on a graveyard shift and follow structured processes while flagging inefficiencies.
Experience:5+ years
Education:Bachelor's
Skills:Excellent communicationOrganizational skillsTime managementProactive attitudeProcess adherence
Languages:English
Tech Stack:HubSpotAirtableZoomInfoGoogle SheetsGoogle DocsNotionAsanaClayLinkedIn Sales NavigatorVoIPGoogle Calendar

Company Brief

Wing Assistant
Provides remote virtual assistant and administrative support services, matching businesses with trained assistants for tasks like scheduling, email management, research, and operations to improve productivity and reduce overhead.
Industry: Recruitment Agencies
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