1 day ago

Senior Office Administrator

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Last checked: 8 hours agoStatus: Live

Job Summary

Coordinate day-to-day office operations and provide executive administrative support for leadership in the Prairie Region. Manage office logistics (supplies, records, mail, shared spaces), liaise with IT and Facilities, and handle executive scheduling, correspondence, and action-item tracking. Support onboarding and workplace orientations, process timesheets/expenses/invoices for administrative accuracy, and help maintain office communications and health & safety documentation.

Location: Winnipeg

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Mid level

Key Responsibilities

•Coordinate office operations including supplies, equipment, inventory, mail, records management, and shared spaces.
•Liaise with IT, Facilities, and building partners to address office and facility-related needs.
•Provide administrative support to leadership, including calendar management, meeting coordination, correspondence, and tracking action items.
•Process timesheets, expense reports, invoices, and assist with fee forecasting administration.
•Support onboarding and workplace orientations, maintain organized records, and help administer workplace health and safety documentation and compliance initiatives.

Pay and Benefits

Equity and Bonus:Equity

Key Requirements

•10+ years of experience in executive support, office administration & coordination, or a similar role
•Demonstrated experience supporting leaders in a professional environment
•Strong organizational and time management skills with the ability to manage multiple priorities
•Strong written and verbal communication skills
•Advanced skills in Microsoft Office and collaboration tools (Excel, PowerPoint, Outlook, Teams)

Skills:OrganizationTime managementCommunicationDiscretionProactive problem-solving

Tech Stack:Microsoft OfficeExcelPowerPointOutlookMicrosoft Teams

Company Brief

WSP

Global professional services firm providing engineering, consulting, and technical services across infrastructure, environment, buildings, transportation, and energy sectors for public- and private-sector clients worldwide.

Industry: Professional Services

Company Size: Enterprise (1,001+ employees)

Revenue: USD 1B+

Growth: Public Company

Valuation: Public Company (Market Cap in USD)

Funding: IPO / Publicly Listed

Headquarters: Montreal, Canada

Founded: 1959

Website LinkedIn

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WSP